Office Manager / Team Assistant – Single Family Office, Paris – PLACED

Office Manager / Team Assistant – Single Family Office, Paris – PLACED

A Paris based Single Family Office is seeking an Office Manager / Team Assistant to facilitate and manage the smooth running of the day-to-day operations for the team and Principal. The ideal candidate will be able to work autonomously with attention to detail while possessing excellent communication skills to execute any given task.

Key Responsibilities

1. Open and screen incoming mail, calls, and greet and assist visitors professionally.
2. Manage the CEO’s correspondence and emails.
3. Schedule and organise meetings, conferences, and off-site events, ensuring all logistics are well coordinated.
4. Prepare and formalise presentations (PowerPoint, etc.) in conjunction with team members.
5. Daily management of scheduling & rescheduling appointments, communicating to attendees, and exercising a flexible approach to changing schedules to ensure appointments are met.
6. Manage the diary, appointments, and travel of team members (6 people).
7. Maintain the office condition and arrange the necessary repairs.
8. Supervise and control the budgets of various teams and entities, ensuring adherence to financial plans and objectives.
9. Liaise with the accountant to coordinate financial transactions, reporting, and data reconciliation.

Skills

1. Take initiative to anticipate and address tasks and challenges.
2. Efficiently manage and coordinate various tasks, meetings, and projects.
3. Quickly assess and find solutions to unexpected issues or conflicts autonomously.
4. Manage budgets effectively and oversee procurement and vendor management.
5. Understand budget management, invoice processing, and financial reporting.
6. Familiarity with office software, document management systems, and IT infrastructure.
7. Fluent English is required.