MANAGER FINANCE & ADMINISTRATION

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert: Create Alert

• Job Category: Finance, Accounting & Purchasing
• Division & Section: Housing Secretariat, Finance & Business Services
• Work Location: Hybrid, METRO HALL, 55 John St, Toronto, ON M5V 3C6
• Job Type & Duration: Full-time, 2 Permanent Vacancies
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 2
• Posting Period: 28-MAR-2025 to 11-APR-2025

The Housing Secretariat works in partnership to strengthen and maintain the housing system so Torontonians have access to safe and affordable housing options that are right for them.

The Manager Finance and Administration provides effective management and coordination of the Division's operating and capital budgets and for monitoring the budgeted expenditures and financial control systems.

Major Responsibilities:

• Leads a team of financial professionals. This entails managing, motivating, and training the unit's staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encouraging innovation in others.
• Develops and implements detailed plans and recommends policies regarding program specific requirements.
• Manages complex assignments from inception through to implementation while balancing multiple partner interests and competing priorities in a rapidly changing environment.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work. Authorizes and controls vacation and overtime requests.
• Monitors and evaluates staff performance, approves salary increments and recommends disciplinary action when necessary.
• Develops, recommends, and administers the annual operating and capital budget for the division, liaising with Financial Planning Division as needed. Ensures that the division's expenditures are controlled and maintained within approved budget limitations.
• Provides support to senior management by ensuring the division's short and long term financial and operational objectives are being met and the division's cost sharing relationship with the province and federal governments are safeguarded.
• Manages the division's operating and capital budget processes by instructing and providing guidance to divisional management and ensuring the division's financial requirements comply with corporate guidelines.
• Provides direction to the division in all accounting and financial matters including accounting, purchasing and complement management, and ensures that the financial information system is understood and followed in all financial transactions and business practices.
• Provides the division's senior management team and managers with financial reports and variance analysis.
• Working with other city divisions, ensures the collection of division subsidy claims and sundry accounts receivable, the deposit of all funds received into bank accounts and the reconciliation of divisional bank accounts, maximizing revenues under applicable legislation.
• Represents the division in dealings with the city, provincial and federal auditors with respect to the external audit of accounting systems and records, systems of internal control and fiscal year end procedures.
• Responds to inquiries from members of Council, provincial and federal bodies, contracted agencies, internal and external auditors, and Corporate Finance.
• Develops effective financial and internal control mechanisms for divisional programs to ensure expenditures comply with budgeted levels and coordinates the preparation of corporate variance reports related to the division's expenditures.
• Prepares ad hoc financial reports for management and operational staff.
• Directs, monitors, evaluates, and assists programs with appropriate recommendations regarding in-year expenditure and revenue performance, as compared to approved in-year budgets.
• Manages and coordinates SAP training for the division and ensures training and access are provided to all appropriate staff.
• Directs and performs special studies related to divisional budgeting for capital projects and operating requirements including performance indicators.
• Prepares special reports on the feasibility of ongoing and proposed policies and programs in respect of expenditure, revenues, and management capabilities.
• Directs the analysis of and verification of program costs and the identification of quantitative and qualitative factors inherent in the various service levels provided for the operations undertaken.
• Manages and monitors financial signing authorities for the division.
• Provides sound technical advice and financial assistance, as required, to program management within program areas to support other divisional functions.
• Ensures the consistent application of corporate financial policies and procedures.

Key Qualifications:

• Professional accounting designation or post-secondary education in a related discipline, e.g., Master of Business Administration, along with experience in public administration and/or management or equivalent combination of education and experience.
• Considerable management experience in strategy and policy development and implementation; issues management; program planning; and problem solving.
• Extensive experience with oversight of internal control over financial reporting and exercising fiduciary duties.
• Extensive experience leading, managing, coaching, holding accountable and motivating a diverse team of professionals with a commitment to continuous learning, innovation and developing others.
• Experience in monitoring and coordinating large scale operating and capital budgets, as well as developing and documenting financial procedures and internal controls.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.