M24281 Student Administration Assistant, CIMMYT Academy

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problem today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

For more information, visit cimmyt.org.

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Student Administration Assistant, to implement and support the current processes of the CIMMYT Academy to work in the CIMMYT Academy.

Please note that this position is temporary for 6 months.

The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

Specific duties:

• Support the Student Training Program of CIMMYT Academy and its related administrative procedures.
• Create and support the creation of online courses as required.
• Administer the student contract process in liaison with the student, university, the research programs and relevant CIMMYT internal units for logistic and any administrative arrangements.
• Conduct onboarding including but not limited to housing, travel, immigration, health insurance, etc. Participate in informative talks related to CIMMYT Academy, CIMMYT services and facilities, logistics, etc.
• Ensure effective induction of students and integration into the research program and organization. Take part in the planning and implementation of induction sessions.
• Maintain the database and records of new and past students (documentation, communications, forms, attachments) complete up to date in the Academy systems (LMS, Dynamics, other databases).
• Ensure effective offboarding for the students; by ensuring they complete the satisfaction survey and any other related formalities.
• Take part and support in logistics and communication with students about institutional and CIMMYT Academy’s events and initiatives, and all social engagement initiatives, including charity events.
• Maintain close relationships with the student community, ensuring their well-being, and providing support as needed.
• Support the communication efforts of the Academy as required, internally within CIMMYT and externally with students and prepare presentations and reports as required.
• Support initiatives with CIMMYT Academy’s networks (Alumni and capacity development) and maintain effective, professional and fluent communication channels with all CIMMYT areas.

Requirements

Required qualifications, skills, and attitudes:

• The candidate must have a bachelor’s degree in administration, Human Resources, international Relations, or related area.
• The candidate must exhibit basic knowledge of administrative and/or operating protocols and procedures of research support function.
• The candidate must have a minimum of 1 to 2 years of related experience.
• The candidate must have an advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
• Experience with Dynamics 365 or similar HR ERP system is desirable.
• The candidate must have experience in intercultural work environments.
• The selected candidate must exhibit the following competencies: Organization, Customer orientation, Communication, Problem Solving, Teamwork, Pro-Activity, and Multicultural Awareness.
• English language proficiency (English test will be administered; candidate must score a minimum of B2 as per CEFR).

CIMMYT offers benefits in accordance with Mexican labor laws.