Logistics Coordinator Special Projects

• Job Title/Function: Logistics Coordinator Special Projects
• Department: Logistics
• Reporting to: Logistics Special Projects Manager
• Hybrid Work: Three days in the office / Two days working remotely
• Type of Contract: CDD

HBS

You’ve probably watched a football game at some point in your life. Well, if it was a FIFA World Cup TM match, it was likely filmed and produced by the HBS team. HBS is involved in the production of many events across the globe, most notably the FIFA World Cup TM 2026, Rugby World Cup 2027 and the FIFA Women’s World Cup 2027 TM.

Purpose

The Special Projects team is in charge of medium-sized events, such as Ice Hockey (IIHF), EHF Men & Women Handball EURO and more. As part of our Special Projects team, you’ll be at the heart of coordinating logistics and ensuring that our production teams have everything they need to deliver world-class broadcasts.

You’ll be working on diverse projects, each bringing its own unique challenges and opportunities for growth.

Main Activities/Responsibilities (Primary Role of the Job)

Project Management & Coordination

• Lead multiple concurrent logistics projects while supervising assistant(s).
• Manage end-to-end project logistics, including timeline and budget oversight.
• Create and maintain comprehensive tracking systems across all logistics aspects.

Travel & Accommodation Management

• Source and secure optimal travel arrangements, accommodations, and ground transportation.
• Research and evaluate solutions in various locations, ensuring the best value for money.
• Coordinate with suppliers and maintain strong relationships.

Event Support & Services

• Oversee uniform distribution and management.
• Coordinate catering services for various events.
• Manage workshop logistics and special requirements.
• Maintain detailed Excel-based tracking systems.
• Process invoices and manage budget adherence.

Personal Qualities we Value

• Exceptional attention to detail and organisational skills.
• Ability to remain calm under pressure.
• Solution-oriented mindset with creative problem-solving abilities.
• Adaptable and flexible approach to changing priorities.
• Strong communication and interpersonal skills.

Additional Information

• The position requires occasional travel.
• Must be comfortable working with international teams across different time zones.
• Ability to handle high-pressure situations during live events.

How to Apply

• Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.

This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required.