Logistics Assistant – Special Projects

HBS is looking for people who enjoy working in a fast-paced international environment, are highly customer service oriented, are team players, are quick learners, and have a strong sense of responsibility. In addition, a hands-on approach, flexibility, and the ability to work under pressure are required.

Responsibilities

The Logistics assistant supports the manager of special projects and the special projects team in all activities related to the department.

1. Activities – Corporate

1. Support the Coordinator in sourcing transportation (flights, transfers, vehicle rental, buses), accommodation, catering, uniforms when required
2. Secure the requested services accordingly
3. Make sure all services are booked within the allocated budgets
4. Follow all the internal processes and policies
5. Update documents and database

2. Event Types

1. Ice Hockey World Championship, Hockey League
2. European Hand Ball Championship men & women
3. Berlin Marathon
4. Any other sports event that HBS may be contracted for at the last moment

Key Knowledge Skills, Experience and Qualifications Required

1. Previous experience in Logistics arrangements
2. To be able to work on different projects at the same time
3. Detailed and thorough in checking documents
4. Excellent IT skills, in particular MS Word and Excel
5. Good interpersonal skills with the ability to liaise with individuals at all levels of the organisation and with external suppliers
6. Flexible approach to work with the ability to adapt to changing priorities and demands

Key Interactions

1. HBS Logistics staff
2. Other HBS departments
3. Travel operators (travel agencies, airlines, hotels, rental car companies)

Required Languages