Job description

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient’s journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.

About the Job

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Clinical Operations. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities

Set-up Phase:

1. Participate in the study launch meeting and internal evaluation committee (go/no-go decisions).
2. Define the scope of work (SoW) and request for proposal (RFP) with internal stakeholders.
3. Coordinate the selection, financial, and legal negotiation of the CRO.
4. Establish timelines, budget estimates, and follow up on contract approvals.
5. Lead the kick-off meeting with the CRO and review meeting minutes.
6. Develop specifications and review user documentation with the CRO.
7. Organize user acceptance testing (UAT) and ensure pre-requisites are met.
8. Monitor study timelines, support internal teams, and approve the study start.

Study Conduct Phase:

1. Ensure compliance of CRO services with contractual agreements and quality standards.
2. Attend follow-up meetings with the CRO and communicate key updates internally.
3. Support local teams in resolving CRO-related issues and escalating when necessary.
4. Track budget for centralized services and support invoice management.
5. Manage study amendments, budget updates, and timeline adjustments with the CRO.
6. Follow up on audit action plans and ensure corrective measures are implemented.

Study End Phase:

1. Ensure final budget reconciliation and support invoice closure.
2. Complete the Sponsor Study File with all required documentation.
3. Participate in the CRO evaluation meeting and provide performance feedback.

About You

At Excelya, taking audacious steps is encouraged, so we’re looking for individuals who are ready to grow with us and share our values.

• Experience: Proven ability to thrive in collaborative, fast-moving environments (avoid requiring minimum years—talent matters most to us!)
• Skills: Experience in Vendor / CRO management
• Education: Degree in biotechnologies, health or clinical research