Global Office Manager

Location:

Puteaux 92, FR

Global Office Manager

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,300 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination, encourages boldness and exemplarity, and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics as we become a global leader in the logistics industry. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

As the Office Manager in our Real Estate department, you will play a crucial role in maintaining efficient day-to-day office/facilities operations and supporting the logistics team in delivering services to our clients (approx. 1380). You will play a key role in coordinating our Office management function at a global level.

WHAT ARE YOU GOING TO DO?

1. Office administration: Oversee general office operations including managing office supplies, equipment, business cars and facilities; coordinate and schedule meetings, conferences, and appointments and client visits in tandem with the operation; maintain a tidy and organized office space conducive to productivity.
2. Logistics Support: Collaborate with logistics teams to ensure seamless coordination between office and operations; assist in the documentation and processing of paperwork as per the Ceva processes; maintain accurate records of shipments, deliveries, and inventory.
3. Communication and coordination: Serve as a liaison between different departments within the company; communicate with clients, suppliers, and vendors to facilitate smooth logistics operations; respond promptly to internal and external enquiries; respond to and address employee concerns or requests related to facilities; communicate important updates and changes in facilities policies or procedures.
4. Financial Administration: Assist in managing budgetary responsibilities related to office expenses; process invoices and ensure timely payments to vendors.
5. HR Support: Assist in onboarding new employees and support HR processes; maintain employee records and assist in HR-related tasks.
6. Facility Management Support: Oversee day-to-day operations of the office, ensuring a clean, safe, and efficient working environment; coordinate with facilities staff to address maintenance and repair needs promptly; manage office supplies, equipment, and furniture inventory; work closely with department heads to optimize office space utilization; plan and coordinate office layouts and relocations as needed; collaborate with facilities teams to implement space-related improvements.
7. Vendor Management (Office Management): Liaise with vendors and service providers to ensure the timely delivery of facilities-related services; manage contracts and agreements with external suppliers; obtain quotes and proposals for facility-related projects.

WHAT ARE WE LOOKING FOR?

1. Proven experience as an Office Manager or in a similar administrative role (minimum 3 to 4 years).
2. Excellent organizational and multitasking abilities.
3. Proficient in office software (e.g., MS Office, Excel).
4. Strong communication and interpersonal skills.
5. Attention to detail and problem-solving skills.
6. Client-oriented.

Our Organization is an equal opportunity employer. It is company policy that there shall be no discrimination against any employee or applicant on the basis of race, color, creed, ancestry, ethnic origin, gender, sexual orientation, marital status, family status, disability and/or age (as prescribed by law).

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.