Executive Assistant / Senior EA, Paris Office

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$389 billion (US$288b, €267b, £228b, RMB2.08t) as at 31 March 2024. Marking our unlisted assets to market would provide S$31 billion of value uplift and bring our mark to market net portfolio value to S$420 billion.

Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations.

Operating on commercial principles, we seek to deliver sustainable returns over the long term.

We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.

For more information on Temasek, please visit www.temasek.com.sg

For Temasek Review 2024, please visit www.temasekreview.com.sg

For Sustainability Report 2024, please visit www.temasek.com.sg/SR2024

Information

Position: Executive Assistant (EA)
Contract type: Permanent/CDI
Status: ETAM / Non-executive
Grade: Support Level
Location: 43 Avenue de l'Opera, 75002 Paris
Hybrid arrangement: 4 days in the office, 1 day remote

Responsibilities

• Full diary management for junior and senior professionals
• Schedule meetings, conference calls, and video conferences both internally and externally
• Arranging international and domestic travel (flights, hotels, cars etc.) via the company travel partner
• Assisting in preparation and printing of presentations & proposals
• Completing corporate card expenses and out-of-pocket expenses via the Workday system
• Telephone and email coverage
• Procuring stationery and other office supplies
• Archiving, filing, scanning and printing documents
• Occasional administrative assistance for colleagues from other office locations when they visit the Paris office
• Occasional cover for Support Team members’ administrative tasks, for example in cases of short-term leave or illness
• Various team support tasks such as reception of guests at the Temasek office, interactions with office suppliers, booking meeting rooms and upkeep of internal files
• Support of special projects like team offsites, office events, advisory board meetings, recruitment efforts, communication events and institutional relationship building
• General ad-hoc office duties

Requirements

• 5-8 years of EA experience, ideally within the Financial Services industry or in a fast-paced international work environment
• Experience working for a global team, including an appreciation of cultural differences, and efficiency working across different time zones
• Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
• Must be a team player with a proactive attitude, take initiative and be able to work with limited supervision
• Able to work in a fast-paced environment
• Excellent verbal and written communication skills at all levels with perfect bilingual proficiency in English and French
• Ability to handle multiple tasks and competing priorities, often with tight deadlines
• Knowledge of Workday for processing expenses is a plus

Competencies:

• Proven team player with a proactive style, takes initiative and has ability to work with limited supervision
• Excellent communication skills at all levels
• Ability to work calmly and efficiently in a pressurised environment with limited supervision
• Ability to handle multiple tasks and competing priorities often with tight deadlines
• Good attention to detail
• Willingness to help