Executive Assistant and Social Media Coordinator - Remote

The Executive Assistant plays a critical role in supporting the President across business matters, philanthropic endeavors, and personal commitments. Acting as a true partner, you'll help implement directives, coordinate activities, and anticipate needs to ensure the President stays focused and effective. This role demands exceptional organizational skills, proactive problem-solving, and the ability to represent the President with professionalism and discretion.

Interested and want to learn more? Email your resume and a brief cover letter detailing why you're a great fit for this role to: h [emailprotected] with a subject line of Executive Assistant to the President.

Key Responsibilities

Executive Support & Calendar Management

• Serve as the primary liaison for the President, managing emails, calls, and meeting requests with speed and discretion.
• Act as a gatekeeper, prioritizing and organizing the President's schedule to maximize productivity.
• Coordinate and confirm meetings with internal and external stakeholders, ensuring seamless logistics.
• Manage the President's inbox—responding, flagging priorities, and keeping communication streamlined.

Social Media Partnership

• Collaborate with the President to manage and enhance his social media presence.
• Assist with content creation, including drafting and editing posts that reflect his unique expertise.
• Schedule and publish content across platforms, ensuring consistent and timely activity.
• Monitor engagement, respond to comments, and flag key interactions for the President.
• Research trends and audience insights to inform content strategy and identify growth opportunities.
• Track performance analytics, providing insights and recommendations.
• Track and follow up on pending tasks, ensuring deadlines are met and priorities stay on course.
• Prepare concise end-of-day summaries capturing key emails, actions, and next steps.
• Maintain the President's travel log and communicate updates to his driver.
• Transcribe meeting recordings and deliver accurate, timely transcripts.
• Oversee multi-phase projects, managing details, timelines, and deliverables.

Travel & Event Coordination

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Create detailed itineraries and handle any travel changes or issues proactively.
• Plan and coordinate company events, dinners, and conferences, ensuring smooth execution.

Personal & Philanthropic Support

• Manage personal commitments, including non-profit responsibilities and social events.
• Coordinate personal appointments (e.g., doctors, dentists, haircuts).
• Support personal event planning and logistics.

Other Responsibilities

• Handle sensitive information with the utmost confidentiality and professionalism.
• Provide support to other members of the EAS team as needed.
• Demonstrate reliability, punctuality, and adaptability.
• Perform additional duties as assigned.

Why Work with Us

• Remote Freedom & Flexibility - We're a fully distributed team, giving you the freedom to work from wherever you thrive most. Our collaborative hours are 8 AM to 6 PM EST, but we prioritize flexibility and autonomy to support work-life balance.
• Innovative & Supportive Team Culture - At XenoPsi, creativity and collaboration are at the heart of everything we do. You'll join a team that values entrepreneurial spirit, trust, curiosity, and continuous learning, all while working with some of the most talented professionals, behavioral scientists, and creative minds in the industry.
• Competitive Compensation & Opportunities - We offer a competitive base salary depending on experience and skills, with most employees starting at the beginning of the range.
• Purpose-Driven Work - Be part of a company that's growing fast, working with some of the world's most exciting industries and brands.

Want to Learn More About XenoPsi?

We're passionate about helping indulgence brands succeed through innovative media strategies and Behavioral Science. To get a better sense of who we are and what we do check out XenoPsi.com and learn about our full portfolio.

Summary

Remote job title: Executive Assistant and Social Media Coordinator

Job tags: Social Media, Executive Assistant, Travel Planning, Project Coordination