Executive Assistant AMS

- Works within defined processes or methodologies and may help determine the appropriate approach for new assignments. Takes a broad perspective to problems and identifies new, less obvious solutions.

- Receives instructions and guidance from manager or supervisor and performs moderately complex and varied tasks with a moderate degree of supervision.

- May have specialized external certification and/or job-related training and work experience.

Specific accountabilities:

1. Performs operational tasks requiring specialised knowledge of the assigned functional area and associated tools.
2. Provides assistance and answers functional questions asked by internal/external clients.
3. Collects information and prepares correspondence, reports, presentations, agendas, minutes, status reports and documentation associated with the functional activities.
4. Ensures the organisation, maintenance and accessibility of functional area documentation and reports.
5. Participates in specific projects requiring functional area knowledge.
6. Provides administrative support to managers and/or teams (reporting, event organisation, travel) and coordination of teams of the organisation.
7. Handles supervisor’s agenda and ensures that the supervisor is always attainable and that all pertinent issues are dealt with in a timely fashion.
8. Receives, screens and directs Supervisor's incoming calls, mail and e-mail.
9. Organizes and coordinates Staff briefing / Events / Meetings.
10. Follows up administrative requests (travel, expenses, absence) and approves requests within delegated authorities.
11. Follows up services requests.
12. Greets and escorts visitors and guests.
13. Organises office allocation and equipment for newcomer and internal moves. Checks that the offices set up are appropriate and that office equipment is properly configured, installed and maintained.
14. Maintains necessary office supplies for supervisor/group supported.

Diversity & Inclusion

Amadeus aspires to be a leader in Diversity, Equity and Inclusion in the tech industry, enabling every employee to reach their full potential by fostering a culture of belonging and fair treatment, attracting the best talent from all backgrounds, and as a role model for an inclusive employee experience.

Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.