Executive Assistant

Fett Music is a young, ambitious & international music management company based in Germany and Bali. Our two business scopes are artist & copyright royalty management. On the copyright side, we work with about 80 artists from different genres and collect their copyright royalties.

We appreciate a harmonious atmosphere and support working remotely whenever it makes sense for the company. In Berlin, Germany, we have an office space and in Bali, Indonesia, we use to work at a co-working space. Our team is spread across Indonesia and Germany.

Key Responsibilities:

• Manage founders’ calendars, schedule meetings, and handle communications.
• Organize paperwork, maintain an accurate filing system and ensure all documents, meeting notes and reports are formatted correctly and meet quality standards.
• Arrange segments of the travel plans and manage specific personal tasks for the founders.
• Uphold the highest level of discretion and trustworthiness in handling confidential information.
• Act as a liaison between founders and internal/external stakeholders including accounting firm, legal firm, banks and tax advisor occasionally.
• Assist in preparing documents (including financial), reports, and presentations for the founders.
• Track expenses, and manage financial records accurately.
• Stay updated on local and founders’ home country regulations to assist them complying with various regulatory requirements and paperwork.
• Lead and coordinate projects across departments as needed to support operational goals.
• Personal Assistance for the daily life of the founder(s).

Qualification:

• At least 2 years (ideally 3+ years) of experience as an Executive Assistant or 5 years experience as a Personal Assistant.
• Proven experience in providing comprehensive administrative support in a high-paced environment.
• Excellent written and verbal communication skills in English; German or any other language (B2 or higher) is a plus.
• Keen perception, attention to detail, reliability, discretion, and organizational skills.
• Self-motivated, open-minded, communicative, and international-thinking.
• Strong time-management, organization, negotiation and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work efficiently.
• Proficiency in MS Office and familiarity with collaborative tools like Dropbox and Slack.
• Willingness to travel occasionally to Europe and other destinations as needed.
• Demonstrated integrity, trustworthiness, and discretion in handling sensitive information.
• Strong sense of accountability and ability to own tasks from initiation to completion.
• High emotional intelligence and ability to maintain professionalism in handling challenging situations constructively.
• Growth-oriented mindset, with a desire to contribute to and grow alongside the company.

How many years' experience do you have as an Executive Assistant?