Executive Assistant

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Executive Assistant

Date: Mar 5, 2025

Company: OP Mobility

Hungry for challenges? Join a group with innovation at its heart and contribute to the automotive revolution!

OPmobility is a world-leading provider of innovative solutions for a unique, safer and more sustainable mobility experience. Innovation-driven since its creation, the Group develops and produces intelligent exterior systems, customized complex modules, lighting systems, clean energy systems and electrification solutions for all mobility companies. With a €11.4 billion economic revenue in 2023, a global network of 152 plants and 40 R&D centers, OPmobility relies on its 40,300 employees to meet the challenges of transforming mobility.

Our ambition? Provide automakers with cutting-edge equipment and solutions to develop tomorrow’s clean and connected car.

The principal responsibility of this position is to provide administrative support to the Managing Director and the Vice Presidents.

This person will be dealing with internal (General Management, Accounting, and Communication) and external stakeholders daily, and communication is in French and English.

Main Responsibilities

Administrative support

1. Strategically and proactively handling calendar, scheduling and coordinating internal and external meetings for Managing Director and VP team (organizing Steer Committee meetings)
2. Managing teams' calendars and contact details through Outlook
3. Coordinating breakfast, team lunch, snack orders, and scheduling on-site meetings rooms
4. Managing expenses with banks and the accounting service
5. Routinely analyzing existing workflows and procedures to identify opportunities for further optimization or automation, updating files and Outlook contacts
6. Document creation (Microsoft Word, Excel, and PowerPoint)
7. Providing general administrative support as requested (assist with incoming phone calls, binding documents, moderate copying/filing/faxes, etc.).
8. Maintaining confidentiality of all sensitive and confidential issues

Accounting

1. Managing purchasing requisitions, and placing events for orders
2. Timely completion of online expense forms, track reimbursements and ensure correct coding is applied according to the appropriate entity

Travel

1. Working with full-service corporate travel agent to coordinate extensive executive travel
2. Organizing and coordinating travel logistics including flights, ground transportation, preparing agenda, and accommodations.
3. Handling the visa process for every business trip

Culture

1. Planning and executing events (e.g. conventions, conferences, etc.) and department level offsites (typically up to 30 attendees) throughout the year. This includes date and venue selection along with catering and team activities.

This position is part of the Managing Director Team and reports directly to the Global Offices Services Assistant, based in Levallois-Perret.

As a responsible company, OPmobility pays particular attention to diversity and equality within its teams and the Group commits to treating all job applications equally.