Office Manager-Chinese Speaker

About Office Manager

We are looking for an Office Manager to join BYD France. The successful candidate will be in charge of the setup, maintenance, administration, and daily operations of the office in France. With the fast growth of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

The Office Manager is the main interface for external as well as internal stakeholders to ensure a reliable office environment. The Office Manager is also responsible for developing intra-office communication protocols and streamlining administrative procedures to ensure organizational effectiveness, efficiency, and safety.

Role responsibilities:

1. Initiates and executes relevant administrative activities to support the France Team, including sales, Finance, HR, network, and other relevant departments.
2. Supports the Country Manager and the France Team Leaders in managing procedures and other organizational processes.
3. Initiates, plans, prepares, and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars, and gathering relevant information.
4. Manages internal communication, internal presentations, and posts news and events.
5. Conducts reception tasks and is the first point of contact for visitors and operational organizational matters.
6. Coordinates event-related lunches, social events, and special occasions.
7. Manages office stock, inventories, orders, and overall cleanliness of the office; managing relationships with tenants, suppliers, and service providers.
8. Supports HR in the planning/organizing of scheduled courses & safety trainings.
9. Manages supplier contracts in cooperation with HQ Procurement department and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet, and subscriptions) & Company cars fleet.
10. Works closely with relevant providers to ensure a reliable office environment and the ICT-related onboarding and offboarding of staff members.
11. Supports colleagues with various questions and requests.
12. Handles postal and courier services (incoming & outgoing) and associated equipment.
13. Supports office configurations, which can include installing, dismantling, and relocating furniture, moving crates, etc.

Profile:

1. At least 5 years of relevant experience.
2. Excellent verbal and written communication skills in French and English; Chinese is a plus.
3. Excellent knowledge of Microsoft Suite, good skills with PowerPoint.
4. Knowledge of modern archiving and documentation methods.
5. Highly motivated and confident with a high level of accuracy.
6. Able to multi-task, aim to target, and work under pressure.

About BYD Group

Established in February 1995, BYD Group is a leading multi-sector high-tech company focused on innovation and development in automobile, rail transit, renewable energy, and electronics. Committed to fulfilling a better life through technological innovations, BYD Group leverages a powerful network of over 40 subsidiaries and 700,000 employees worldwide in over 400 cities of 79 countries, actively driving the implementation of comprehensive zero-emission and emission reduction solutions. In 2023, BYD Auto sold 3.02 million NEV (BEV+PHEV) globally, maintaining its position as the world leader in NEV sales. In January 2024, BYD became the Official Partner of UEFA EURO 2024, providing green mobility services for the championship. BYD shoulders the responsibilities and duties of the era, firmly embraces the tides of automobile electrification and intelligence, and establishes itself as the leader of new energy vehicles in China and the world, paving a road of green innovation and development.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a world of clean air. We are looking for talents that connect with this mission and want to create a positive impact by joining a diverse and dynamic team.