Data Protection and AI Compliance Specialist

Within the Group, you will join the Compliance Department, working closely with business units and group control functions to ensure compliance with national and international laws and regulations applicable to AXA Group business activities.

Within this Department, you will be part of the GIE AXA Data Privacy and AI Compliance Office, acting as Data Privacy and AI Compliance second line of defense for the headquarter entities (GIE AXA / AXA SA / AXA Université) with dual reporting line to the Group Data Privacy and AI Compliance Officer. The Data Privacy and AI Compliance Office is the initial contact team for any Data Privacy and AI Compliance matters or issues for the company. The team advises and supports project teams ("privacy and AI Compliance by design") and monitors business activities assuring that the GDPR and AI Act rules are implemented by setting up and following up the processes related to data privacy (privacy notices, contracts etc.) and AI Compliance.

Your job and daily missions:

Key Accountabilities:

1. Support the development and monitoring of local Data Privacy and AI Compliance guidance.
2. Participate in the elaboration of trainings and consultative advice to dedicated departments of the GIE AXA with regard to Data Privacy and AI Compliance matters.
3. Support the DP and AI Compliance Officer in the communication and reporting to local Data Protection and AI Compliance authority and other relevant regulators, attendance at Data Protection and AI Compliance authority inspections, handling audit submissions and other information submission requirements.
4. Update registers (Records of Processing Activities for dedicated departments, breach register, data subject request register...).
5. Manage data subjects and AI related requests (i.e. rights of access, rectification, cancellation and similar requests).
6. Support the DP and AI Compliance Officer in the coordination and management of responses to incidents involving personal data (e.g. unauthorized access or disclosure) and AI systems.
7. Support drafting of internal or external agreements related to personal data and AI.
8. Review and monitor business activities and vendors' contracting/management to ensure compliance with local Data Privacy and AI Compliance regulations and AXA guidance requirements including by organizing and participating in vendor audits.
9. Contribute to follow up on open recommendations and issues from control environment (internal control, audit and Group Data Privacy & AI Compliance).
10. Support implementation of transversal initiatives within the team and across the company.
11. Participate as a Peer DP and AI Officer to Data Privacy and AI Compliance Assurance on-site reviews.
12. Support DP and AI Compliance Officer's oversight role regarding the identification and maintenance of inventories of Personal Data repositories and AI systems.

Let's talk about you:

Take a look at this handy list to help you decide if you've got the right skills and experience for this role. We're looking for someone with:

Technical Skills:

1. Overall Data Privacy and AI Compliance Knowledge (Legal and Technical).
2. Locally recognized qualification (Master's degree in Legal or IT or Data or IAPP certification or DPA courses).
3. Business acumen.
4. Legal, IT, Data, AI and/or Audit general skills.

Relational Skills:

1. Analytical thinking.
2. Rigor.
3. Autonomy.
4. Reliable.
5. Communication and social skills.
6. Fluent English is mandatory.

Management Skills:

1. Ability to work in the company's business environment.
2. Ability to work in a matrix and quickly changing environment.

Experience:

1. 2 - 5 years of experience in Data Privacy and/or AI Compliance.