Assistant(e) IT

Key Words : Meetings Management, Report Writing, Project Assistance, Administrative Management.

Our Company

Airswift is an international workforce solutions provider. With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

We are currently recruiting for a Bilingual Project Assistant to be based in Nanterre, France to work in a 6 months (renewable) contract with the possibility of extension.

Job Description :

The purpose of this specification is to define the conditions for the performance of the services relating to the studies of a Multi-Purpose Project Assistant, perfectly bilingual in English, to be carried out by the SERVICE PROVIDER within the framework of the Net Zero Teesside Project.

• Assist the Project Team.
• Manage arrival/departure correspondence; register letters in the various databases of the Project (GAIA and server) and ensure distributions.
• Manage meeting minutes and weekly reports: numbering, recording, obtaining signatures, issuance, and archiving.
• Retrieve correspondence from the Client tool and save it in our databases, ensuring internal distribution.

Main Responsibilities :

• Manage the team's travel (plane reservations, hotels, taxis, etc.).
• Organize animation/communication events.
• Ensure compliance with current HSE rules.
• Manage logistics (moves, floor towers, etc.).
• Manage access to the various Project tools.
• Manage the different Project mailboxes.

Requirements :

• Advanced level of Office 365 Pack software.
• Adaptability and good aptitude for teamwork.
• Very good team player.
• Rigor and compliance with the rules.
• Autonomy in work.

It will be essential to follow the project rules, Best Practices, and Quality Assurance procedures applicable to this project, particularly with regard to Project Assistantship.

Quality of the Documentation Produced :

The documents produced by the SERVICE PROVIDER must meet the quality required for the tasks defined above, particularly:

• Quality of content (in relation to the volume of information on a given document).
• Quality in presentation (in relation to the graphics and ease of reading of the document produced).
• All documents will be written in the language of the contract.

The Next Step

We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not 'tick all the boxes', but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

For further information, please apply with your updated CV or email Mariana Cortez at [emailprotected].