Purchasing, General Services %26 Administration Officer

The International Design Center in Valbonne, a subsidiary of the headquarter based in Germany, is a design centre that opened in France in 2019 and is employing 30 interior and exterior designers, as well as CAD and clay modellers.

The studio works like a start-up, with reactivity, efficiency, and flexibility. In this ever-changing environment, we are recruiting a Purchasing, General Services & Administration Office whose main tasks will be:

Purchasing Management & Accounting Interface for Purchases:

1. Fulfillment of purchase requisitions & Invoice verification in the Group tool
2. Creating and Modifying Accounts Payable
3. Contract management in collaboration with MBF's Purchasing department
4. Management of delivery notes, compliance and archiving

Building Management (General Services & Security):

1. Management of building requests with the service provider Vinci
2. Management and implementation of legal standards and procedures related to safety in the building industry
3. Management of building access badges and remote surveillance cameras
4. Communication of IDC's own internal privacy and security policies (Clean Desk policy, etc.)

Administration:

1. Planning of meetings (Board of Directors, team meetings, individual meetings, with Germany)
2. Management and reception of visitors/service providers
3. Internal & external communication
4. Follow-up of the CEO's emails (Translations in German/French/English, writing emails, follow-up of reminders, validation of workflows) and response to unsolicited applications
5. Validation of the absences of the management team in the HR tool

Event Management:

1. Organization of internal events
2. Participation in Marketing and/or Design events organized on site by Germany

Education / Skills:

1. Minimum bachelor level with at least 3 years' professional experience in general services management and/or purchases
2. Knowledge of legal or Group purchasing rules
3. Compulsory proficiency in three languages: French / German / English
4. Office pack