Admin & Office Assistant

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years, Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement, and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Admin and Office Assistant provides support to managers on key accounts by handling travel orders, contractor expenses, and Purchase Order tracking. Responsibilities include posting job openings, assisting with administrative tasks, delivering documents, and maintaining office supplies to ensure a smooth and efficient workspace.

Principle Accountabilities:

1. Global support to all managers on a key account by managing travel orders and contractors' mission expenses within various client systems, ensuring accuracy and prompt processing.
2. Track and follow up on client Purchase Orders, including for new hires, extensions, or uplifts, to support consistent and timely service.
3. Post job openings as needed on the internal ATS to attract qualified candidates.
4. Deliver administrative documents, and provide support for any office or admin tasks.
5. Organize and order necessary office items to maintain a well-equipped workspace.

Skills, Knowledge, and Experience:

1. Fluent in English and French with strong verbal and written communication skills.
2. Proficient in MS Office Suite; CRM or ATS familiarity is a plus.
3. Demonstrates excellent organizational skills with strong attention to detail.
4. Thrives in a collaborative, fast-paced environment.
5. Experience in administrative support or similar roles.
6. Proactive, with an effective approach to multitasking and problem-solving.

What we can offer you!

1. Attractive monthly base salary + competitive commission/performance bonus.
2. Genuine career progression opportunities, either locally or globally!
3. World-class training programmes and development opportunities.
4. Virtual Onboarding Events exclusively for new hires.
5. Team-driven environment, supportive culture with a focus on work-life balance.
6. Career breaks available after one year.
7. Mental Health First Aiders to signpost you to support when you need it.
8. Quarterly roundtable with CEO for Excellence Award winners.
9. Yearly destination trips as part of our Highflyers program (Dubai, Buenos Aires, etc.).
10. Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values

1. Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk, and sacrifice - we will always choose growth.
2. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
3. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
4. Integrity - We are ethical, open, honest, and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more! - www.airswift.com

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.