Focal Point in Uganda for CIVIPOL BMM Phase 3 - Activities in Ethiopia

Focal Point in Uganda for CIVIPOL BMM Phase 3 - Activities in Ethiopia

POSITION: Focal Point in Uganda for CIVIPOL BMM Phase 3 - Activities in Ethiopia

CONTRACT: Consultancy

JOB LOCATION: Kampala (Uganda) with frequent travels to other locations in the country according to project needs and plans. Possible travels to Kenya and other countries relevant to the project if applicable.

DURATION: 32 months, from 15th of October 2022 to 15th of June 2025 (with possibility of extension or renewal in case of continuation of the Programme and mutually satisfactory work relationship)

THEME: Criminal Justice System Cooperation to Counter Trafficking in Persons and Smuggling of Migrants

PROJECT DESCRIPTION

The objective of the Better Migration Management (BMM) programme is to improve the management of safe, orderly and regular migration in the East Africa region in response to the needs identified by the African countries of the Khartoum Process, and in particular to support national authorities in addressing the trafficking of human beings and the smuggling of migrants within and from the Horn of Africa.

CIVIPOL, as an implementing partner of the BMM Programme, works to pursue Special Objective/Result Output 2.1: The quality and comprehensiveness of investigations of trafficking and smuggling cases is improved, Objective/Result 2.2 The quality of court proceedings of trafficking and smuggling cases is increased, and Objective/Result 2.3 Number of (presumed) victims of trafficking (VoT) referred by Law Enforcement Agencies to adequate protection services via National Referral Mechanism or functionally equivalent systems/guidelines.

In Uganda, activities in the above areas are to be carried out in the period October 2022/June 2025.

JOB DESCRIPTION

Focal Point for CIVIPOL’s BMM Activities in Uganda, ensuring performance of all organisational, logistical, and administrative tasks required for the implementation of the project activities. Participation in regional activities when required.

Main Responsibilities:

Under the direct supervision of the Regional Coordinator/Team Leader, under the guidance of the Implementation Project Manager and in liaison with the Project Officer at the regional office based in Kenya:

• Provide the needed organizational and logistical support to ensure smooth implementation of all project activities carried out in Uganda by the team of international and national experts and consultants, including interaction with Project Partners, institutional agencies, and other stakeholders in Uganda. This includes:
• Contacting relevant stakeholders to organize meetings, workshops, and trainings, ensuring constant interaction about activities implementation.
• Organizing meetings for the Regional Coordinator/Team Leader and other team members.
• Supporting the work of the team of international and national experts and consultants by contributing to the elaboration of plans, work documents, agendas, meeting minutes, and activity reports.
• Operating bookings of premises for project activities.
• Ensuring the organisation of transportation for team members as per needs.
• Participating in the BMM Monthly Coordination Meetings (MCMs) and providing input and reports according to needs and requests.
• Providing input to the BMM Uganda updates and newsletter.
• Provide administrative support to ensure the implementation of the above-mentioned activities under the supervision of the Implementation Project Manager, and in liaison with the Project Officer in Kenya and Project Manager at HQ:
• Manage cash and per diems for team members and participants in meetings, workshops, and trainings.
• Collect quotations from service providers as per needs.
• Manage payments to service providers.
• Duly document all expenses incurred and record them using the system and tools provided by the project.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• High school degree

Qualifications

• 1 to 3 years of relevant experience in project support for logistics, organisation, and administration.
• Ability to work collaboratively with team members and multiple stakeholders at various levels from national to sub-national and community levels.
• Excellent communication and interpersonal skills, including cultural sensitivity.
• Demonstrated ability to work effectively in highly stressful situations.