Cultural Program Coordinator

DEPARTMENT: Student Services / Cultural Program

SUPERVISOR: Cultural Program Manager or any other supervisor as designated by the President

POSITION OVERVIEW

Under the supervision of the Cultural Program Manager, the Cultural Program Coordinator will:

• Work closely with faculty to organize and run study trips, including obtaining necessary information to establish trip budgets and prices and make advance reservations for transportation, hotels, and visits/activities.
• Organize, from conception to implementation, Summer excursions in collaboration with the Summer Coordinator.
• Process payments to suppliers within tight deadlines; this requires strong communication with the Accounting office regarding payment status.
• Work closely with outside suppliers to make advance group reservations for transportation, accommodation, activities, etc.
• Obtain tickets to the opera, concerts, theater, etc. as part of both event requests for academic courses and the extracurricular offering.
• Participate in Orientation presentations and class visits.
• Provide support to Student Leadership, Student Advisor Program, and GPS Program for trips, activities, and excursions.
• Ensure that credit card payments and all other financial transactions are properly declared and recorded in a timely manner (invoices must be given to accounting for each supplier payment).

Other duties:

• Meet regularly with the Cultural Program Manager to review ongoing projects.
• Greet students and assist with questions and requests in person or on the telephone.
• Lead excursions and accompany students in Paris and France.
• Promote Cultural Program trips and excursions on the AUP website and Engage.
• Collaborate with various offices across campus including Academic Affairs, Student Accounting Services, Student Development, Accounting, Admissions, and the Registrars Office.
• Keep abreast of cultural events in Paris, France, and Europe and disseminate relevant information to students and faculty, assisting them to participate in a variety of activities.
• Maintain a selection of documents that promote the service each semester.
• Maintain Cultural Program web pages by regularly updating general information as well as offered study trips and activities.
• Work with the Web Coordinator to provide feature stories highlighting the Cultural Program experience from student participants.
• Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Cultural Program team.

QUALIFICATIONS

• BA or equivalent.
• Highly organized and attentive to details, able to multitask during busy times of the academic year.
• Excellent communication and interpersonal skills, service-oriented.
• Self-motivated and able to work independently.
• High degree of computer literacy, particularly in Excel, database, email, and word processing software.
• Familiarity with Accounting processes is a plus.
• Interest in higher education, travel, and cultural activities. Previous experience is an advantage.
• Knowledge of the American system of education preferred.
• Any candidate who applies must have the legal right to work in France.

APPLICATIONS:

To apply, please send your CV and cover letter and title the email in the following convention: First and Last name - Cultural Program Coordinator.