Chartering Administrator Senior F/M

JOB DESCRIPTION

At Technip Energies, we believe in a better tomorrow and we believe we can make tomorrow better. With approximately 15,000 talented women and men, we are a global and leading engineering and technology company, with a clear vision to accelerate the energy transition. Designing and delivering added value energy solutions is what we do.

The Chartering and Associated Services (CAS) department is looking for a Chartering Administrator Senior F/M responsible for the administration of Time Charter Parties on projects.

His/Her main missions are to:

1. Prepare the specific bidders list for the sea transportation scope and ensure the vessel owners are screened and cleared (Red flag analysis, compliance documentation and financial risk analysis along with Finance and Compliance teams).
2. Prepare the call for bid packages for sea transportation (instruction to bidders, Exhibits forming the Time Charter Party, etc.), in coordination with the Chartering Manager and technical team and in line with Chartering department procedures.
3. Conduct the tendering process using EPC Business or equivalent platform used by the company, including follow-up on technical and commercial clarifications from the bidders and cascading to the relevant internal entity for reply.
4. Perform the flow-down of terms and conditions from the main contract to the Charter Parties in coordination with the Chartering Manager and Contracts team.
5. Negotiate the commercial terms and conditions to get the best prices.
6. Prepare the Commercial Bid Tabulation (CBT) and follow-up with the technical team to issue in a timely manner the Technical Bid Tabulation (TBT).
7. Attend the final negotiations before the Charter Party award, follow-up the progress and record through minutes of meeting the agreements, to be reflected and cascaded to the Charter Parties. Revise the Charter Parties accordingly in preparation for signature.
8. Follow-up on a daily basis the Charter Parties after award, and ensure all required documentation is in place (performance bonds, Parent Company Guarantees, etc.) as required in the Charter Party.
9. Prepare Monthly Financial Status Reports, review invoices and verify backup documentation. Consult and liaise as required internally to make sure all facts are acquired from operations team to protect the projects interests and ensure a fair return to all.
10. Register Invoices in the financial system in coordination with Accounts Department.
11. Prepare the minutes of meeting during meetings with Subcontractors and Client.
12. Prepare the letters to Subcontractors and Clients subject to Chartering Managers approval.
13. Prepare and issue the charter party amendments and closeout amendments.
14. Highlight any concerns pertaining the contractual or commercial aspects of the Charter Party.
15. Provide regular reporting to the Chartering Manager.
16. Assist the Chartering Manager in providing cost estimation to the Estimation Department during Company’s tendering process for Clients Issue to Tender Phase.
17. Embrace group HSE policy and QA/QC.

Profile:

1. Minimum of 7 years of experience in subcontracts, logistics and Chartering.
2. BIMCO Time Charter party knowledge.
3. Excellent Negotiation Skills.
4. Excellent oral and written communication skills in English as a minimum.
5. Dynamic, able to learn from lessons learnt and adapt to challenges.

All our positions are open to people with disabilities.