Bilingual Administrative Officer (F/M) - English & French

Arbetsbeskrivning

Context: The Institut Laue-Langevin (ILL), situated in Grenoble, France, is Europe's leading research facility for scientific research using neutrons. Every year, we host over 2000 visits by scientists, who come to the Institute to carry out world-class research. Are you interested in taking up a new challenge in our international institute?

Within the Scientific Coordination Office (SCO), you will work in the User Office, which is responsible for the organization of the experimental program of the ILL. The User Office is dedicated to helping all visiting researchers to make the most of ILL facilities by giving them the organizational and administrative support needed before, during, and after their stay.

Primary Responsibilities:

1. Manage all administrative aspects of the experimental program.
2. Serve as the primary interface between scientific visitors and the relevant ILL services.
3. Coordinate scientists' visits, including responding to emails, processing invitations, assisting with formalities, and managing accommodation bookings.
4. Provide on-site support to scientific visitors.
5. Ensure compliance with safety regulations.

Additional Involvement as Part of a Multifunctional Team:

1. Organize panel meetings for the evaluation of research proposals submitted to the ILL.
2. Provide administrative assistance to the SCO's manager.
3. Participate in other tasks and projects relevant to the group's activities.

Your Profile:

You have:

1. Possession of an NVQ Level 4 in Business and Administration or an equivalent bilingual secretarial/assistant diploma, complemented by at least 5 years of professional experience.
2. Exceptional proficiency in English and in French - both oral and written communication.
3. Strong computer skills, including proficiency in word processing and spreadsheets.
4. Familiarity with webpage administration and database tools is a valuable asset.

The Following Key Qualities:

1. Strong interpersonal skills, fostering effective collaboration and communication.
2. Highly organized with the ability to take initiative, prioritize tasks, and manage workloads efficiently, whether working independently or as part of a team.
3. Flexible and adaptable to evolving environments and processes.
4. Proactive in responding to last-minute changes with a positive attitude.
5. Strong judgment in assessing the need for precision and maintaining confidentiality.

What We Offer:

Quality of life - A hub for research and technology, the city of Grenoble is ideally located in the heart of the French Alps (just 3 hours from Paris/Provence by train, 1 hour from Lyon international airport and 1 ½ hours from Geneva). It is important for us that our staff achieve a healthy work-life balance. We therefore offer home working (under certain conditions), generous annual paid leave entitlement and a host of other benefits that you will discover when you arrive!

Prospects - We guarantee you a stable part-time permanent position 24 hours per week in a multicultural scientific environment.

Benefits - We offer generous social benefits (expatriation allowance, excellent health cover), moving and relocation assistance (under certain conditions) and an annual productivity bonus. We also offer language courses for you and your partner and subsidies for the use of public transport and the staff canteen, as well as for holidays and a variety of cultural and sports activities.

Interested? Then why not take your next career step with us by applying online - preferably in English - via our career portal by 08.12.2024, quoting reference number 24/48. Please note that all applicants are subject to administrative screening and that medical fitness is required. We are committed to equal opportunities and diversity and therefore welcome applications from all suitably qualified candidates.

The Institut Laue-Langevin (ILL) is based in Grenoble (France) and operates Europe's leading research facility for basic research with neutrons. United by our passion for progress and technology, we drive science and research forward every day. Together, we can pave the way for discoveries that will help to make our world a better place.

www.ill.eu/careers