Associate Human Resources Officer

Post Number : IEP/PA/145

Grade : P-1

Parent Sector : Education Sector (ED)

Duty Station: Paris

Job Family: Human Resources

Type of contract : Project Appointment

Duration of contract : 1 year renewable with a six months probationary period. Extension of contract is subject to availability of funds and satisfactory performance.

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 16-DEC-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP-UNESCO) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing.

The post delivers on results under the overall delegated authority of the Director of IIEP-UNESCO and immediate supervision of IIEP-UNESCO’s Human Resources Officer within the Corporate Service Unit (CSU). The Associate Human Resources Officer provides a range of support services throughout the employee life cycle, which include recruitment, onboarding and off-boarding, performance management, staff development, benefits and entitlements management as well as employee welfare. The incumbent works diligently, meets deadlines, evidence UNESCO core competencies and consistently supports the HR function to meet the evolving needs of IIEP-UNESCO’s workforce in all its locations.

DUTIES AND RESPONSIBILITIES

Support IIEP-UNESCO’s Recruitment, On-boarding and Off-boarding Function:

1. Provide support in the preparation in annual staffing plans and maintain an accurate recruitment tracker for management reporting.
2. Provide quality support to hiring managers on the recruitment and selection process covering full recruitment cycle from planning to selection, appointment and onboarding.
3. Create and publish Vacancies Announcements (VA's) in UNESCO Careers, track candidate applications; prepare and submit shortlists to Hiring Managers for approval in a timely manner; prepare all relevant administrative files for recruitment processes.
4. Ensure all written assessments and competency-based interviews (CBI) are administered in a timely and efficient manner and where necessary, advise applicants on IIEP’s recruitment process.
5. Provide support in completion and accurate interview reports and recommendation Memos for the Director’s approval in a timely and efficient manner.
6. Research and recommend approaches (e.g., outreach) to assist in attracting suitably qualified individuals for highly specialized technical posts.
7. Ensure all recruitment files and recruitment trackers are kept up to date in an efficient manner for management reporting.

Support IIPE-UNESCO’s Performance Management Function:

1. Support Managers, Staff and SC contract holders in completing performance management steps in MyTalent in a timely manner.
2. Provide support for the generation of performance management status reports from MyTalent, assure their accuracy and submit for management reporting.
3. Support Managers by providing guidance on completing probationary and annual performance reviews within laid down timeframes.

Support IIPE-UNESCO’s Staff Benefits and Entitlements and Welfare Function:

1. Prepare draft offers of employment, separation letters and Personnel Action Requests for the Human Resource Officer’s approval in a timely and efficient manner.
2. Provide support in the interpretation and application of International Staff entitlements and benefits and provide expert advice throughout the employee lifecycle.
3. Provide support to ensure Staff entitlement and benefits are processed on a timely manner (Appointment, and separation, statutory travel and shipment).
4. Ensure that departing Staff members complete their off-boarding procedures in a timely manner.
5. Contribute to initiatives to enhance the wellbeing and engagement of employees at all levels.

Support IIEP-UNESCO Staff Development Function:

1. Provide support for staff development requests and compile an annual training plan; monitor individual and team training progress and update plan as necessary.
2. Prepare training schedules and logistics for locally hosted face to face learning and development events and coordinate the logistics needs for a smooth training process.

Staffing Tables and HR Personnel Records Management

1. Maintain accurate records of IIEP-UNESCO staffing list; provide updates to senior management on demand.
2. Provide support in the preparation of HR Statistics, Data and Analysis, Charts for IIEP’s Governing Board.
3. Create and maintain accurate individual HR personnel records for new and existing Staff and Service Contractors assuring their integrity.
4. Maintain and update IIEP-UNESCO digital and physical HR records repositories assuring easy access and retrieval.

Creation of a Digital HR Portal:

1. Provide support in the creation of a digital HR portal.
2. Liaise with KM Unit at HQ to understand better records management in UNESCO and implement best practices in IIEP-UNESCO.
3. Ensure the various steps in implementing the Digital HR portal are carried out on a timely manner.

Other

Additional activities that may be required to ensure the success of the HR team.

COMPETENCIES (Core / Managerial)

Communication (C), Accountability (C), Innovation (C), Knowledge sharing and continuous improvement (C), Planning and organizing (C), Results focus (C), Teamwork (C), Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Academic Qualifications

Advanced university degree (Master’s degree or equivalent) in the field of Human Resources Management or Business Administration.

Work Experience

Minimum two (2) years of relevant professional experience in the field of Human Resource Management, preferably acquired at international level. Experience in administering Staff benefits and entitlements. Working experience in producing HR Statistics, Charts, Data and Analysis, for various HR reporting. Experience in Human resources management support within the UN system, NGOs or public sector organizations.

Knowledge, Skills and Competencies

Excellent knowledge of HR management practices including thorough knowledge of the employee recruitment cycle, performance management, learning and developments and staff wellbeing processes. Familiarity with legal frameworks and current trends in Human Resources Management in international organizations. Knowledge of and familiarity with Performance and Learning Management Systems (e.g. Cornerstone OnDemand). Excellent knowledge and familiarity in the use of Human Resource Information Systems (HRIS) and ERPs (such as SAP, SuccessFactors). Strong IT skills, including knowledge of MS Office Suite more specifically Microsoft Excel. Ability to identify pertinent HR issues, conduct rigorous research and make substantive recommendations. Shows initiative, flexibility, resilience and ability to maintain positive relationships even in difficult circumstances. Contributes to a positive work environment of mutual respect and teamwork. Demonstrates accountability and takes ownership of challenges and solutions. Demonstrates tact, discretion and good judgment. Communicates clearly and effectively on HR complex concepts in writing and orally. Ability to conduct various HR data analysis and producing charts and graphs for reporting. Anticipates and adapts to changing HR support needs and actively supports positive change.

Languages

Excellent knowledge of English and working knowledge of French.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 62,529 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process. Please note that UNESCO is a non-smoking Organization.