Administrative Assistant / Office Manager

Skeepers is an innovative group that is changing the world of customer experience. With a strong international ambition, Skeepers helps brands generate value by and for their customers.

With its one for all platform, Skeepers provides brands with a complete solution that allows them to prescriptively activate data collected from customer feedback for marketing purposes.

Recognised as a high-growth group, Skeepers has already made it into the Next120 ranking one of the most innovative SaaS companies!

To foster our development, we are constantly looking for great talents who are ready to make a difference on an international scale and strive for our customers!

Created in 2019, Skeepers reached 450 employees internationally across 6 countries: France, Spain, Italy, Brazil, Canada, and USA.

Skeepers is the right place for you if you are a Go-Getter; someone who likes to deliver results, ready to roll up their sleeves to make things happen, and a positive challenger.

Reporting Structure:
Directly to the Lead Workplace and People Experience and Functionally to the CEO

Main Responsibilities

As an Administrative Assistant and Office Manager, you will play a central role in ensuring the smooth organization of daily tasks while overseeing the efficient operation of the office and supporting the executive committee.

As the Administrative Assistant:

1. Provide administrative support to the executive committee, managing the daily operations of the executive committee.
2. Perform calendar management according to evolving business needs, including scheduling, planning, note-taking, and follow-up tracking.
3. Manage and organize the CEO's schedule, logistics, and coordination.
4. Plan and support meetings and events.
5. Act as the main contact for senior leaders and team members by setting up meetings, tracking deadlines, and ensuring the timely completion of initiatives.
6. Provide support to the executive committee (Comex) members as needed.
7. Handle confidential information regarding certain strategic matters.

As Paris Office Manager:

1. Office Supplies & Equipment Management: Ensure a well-stocked and functional workspace.
2. Coordination with External Providers: Handle maintenance, cleaning, and other service suppliers to ensure the smooth running of the office.
3. Internal Event organization: In coordination with the other OMs, organize events to boost team culture and engagement.
4. Internal Social Media Engagement: Contribute to animating and engaging with internal social media networks.
5. Onboarding & Administrative Support: Assist with the onboarding process, cross office coordination or other administrative tasks, when needed.

This role is a unique opportunity to work closely with senior management while actively contributing to the company’s optimal functioning.

You will be the ideal profile if you have:

1. Experience: At least 3 years of experience as an Administrative Assistant for a high-level executive or Office Manager.
2. Languages: Excellent proficiency in French and English, both spoken and written.
3. Technical Skills: Excellent proficiency with office tools (Office Suite, electronic calendar management, etc.).

Interpersonal Skills:

1. Rigorous, organized, and attentive to detail.
2. Proactive and dynamic, able to handle multiple tasks simultaneously, to anticipate needs and take initiatives.
3. Discreet and reliable, able to handle sensitive information with confidentiality.
4. Excellent ability to interact with people at all levels, both internally and externally.
5. Highly available and flexible to meet the needs of the CEO.
6. Strong sense of prioritization, able to work under pressure.
7. Team-oriented with a strong sense of service.
8. Problem-solving mindset, with a proactive approach to identifying and addressing challenges.

Be part of a passionate and very efficient team that will allow you to quickly increase your skills.

Have the opportunity to play a strategic role within a dynamic structure on an innovative market.

Benefit from restaurant vouchers.

Be part of a group that develops an entrepreneurial and intrapreneurially spirit: let your creativity and your desires speak for themselves!