Administrative Assistant, French Country Management & Client Business

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Administrative Assistant, French Country Management & Client Business

Sector: Administration and Secretarial
Role: Administrator
Contract Type: Permanent
Hours: Full Time

About this role

Business Unit Overview:
With offices located in France, Belgium and Luxembourg, the "FraBeLux" region is strategically important for BlackRock in EMEA, with large client relationships across Institutional and Wealth. The FraBeLux COO team is responsible for business management, strategy and analytics for the local countries client businesses. The team engages with the leaders of each client business to drive key initiatives and work closely with internal stakeholders to ensure consistent messaging and clear coordination of critical projects internally.

Position Overview:
The role of the Administrative Professional is to provide administrative support to members of the team primarily in Paris but also to the rest of the region. The Administrative Professional will report to the FraBeLux COO.

Key responsibilities:

• Manage the diaries for 2 Managing Directors as well as supporting the wider team.
• Coordinate and execute travel arrangements and process expenses.
• Scheduling of meetings with internal and external stakeholders and calendar management.
• Attending key governance meetings to support the country team in minuting meetings and tracking follow-up actions.
• Preparing agendas, materials and notes for management and staff meetings.
• Arranging events and other activities.

Act as back up to the Office Manager and Admin Business Partner supporting the Country Head:

• Ensure the office appears professional at all times.
• Organise post, taxis, couriers, office supplies.
• Invoice processing, oversight and follow up.
• Monitoring generic BlackRock email inboxes.
• Other tasks as required.

Skills & Qualifications:

• Excellent verbal and written French and English skills.
• Administrative experience from a professional, high-tempo organisation.
• Quick learner, self-motivated and ability to work independently.
• Strong attention to detail while maintaining speed in execution.
• Strong planning and time management skills to accomplish tasks and meet tight deadlines.
• Enjoys providing first class service.
• Enjoys working in a global fast-paced, changing environment.
• Enjoys being proactive.
• Experience in the financial industry or consulting preferred, but not an absolute requirement.
• Strong interpersonal skills to work effectively with all levels and different cultures.
• Good Microsoft Office skills (Windows, Outlook, PowerPoint, Excel).

Our benefits:
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model:
BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week.

About BlackRock:
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. This mission would not be possible without our smartest investment - the one we make in our employees.

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.