Administrative Assistant

As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2023 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,000 global team members who collaborate with customers across more than 30 market segments in over 140 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets.

Position Title: Administrative Assistant

Location: Surbourg

Position Overview:

The Administrative Assistant reports directly to the Plant Manager, with dotted lines to EIMEA Finance and HR. This is a critical role in finance, HR, control, and accounting, with responsibility and involvement across a broad range of financial and management areas. The primary objective of this position is to optimize business financial results by proactively connecting, supporting, challenging, and driving control of operation performance improvements, as the first singular local point of contact for finance, HR, controls, etc.

Primary Responsibilities:

1. Control and execution of the indirect purchase orders for the site (including or not "Toller" related) and control CAPEX projects with site leaders.
2. Manage the Indirect Cost supporting the Management team on site.
3. Coordinate Facility management; Local contractors, Installation, etc.
4. Support the different managers or management teams on various tasks such as presentations, control sheets, memorandums, audits, and any documentation required.
5. Support the HR manager in local administrative tasks, Trainings, Reporting, Ethics, Absenteeism, language translation, and explanations.
6. Support the site for organization of trainings, control of hours, etc.
7. Support Supplies Planning team whenever required (lack of personnel, Holidays, sickness, low demand situations, etc.).
8. Perform the internal controls in compliance with SOX Requirements.
9. Support on Monthly Accounts, in compliance with USGAAP and Statutory GAAP accounting principles and company procedures, within the timelines set in cooperation with Management and other functions.
10. Monthly, Quarterly, and Year-End Financial Reporting to the European Accounting Team.
11. Ensure that Statutory Annual Accounts and Tax Returns are filed on time in cooperation with local tax advisors.
12. Responsible for all Other Statutory and Tax Filings required for the entity (e.g., National Statistic questionnaires; VAT Declarations, etc.).
13. Management of Intercompany recharges and Netting.
14. Authorization of Payment runs when required.
15. Responsible for all journal entries in the accounts and guarantee that all supporting documentation is in place.

Minimum Requirements:

1. 2 years of experience in finance or accounting experience (FP&A, Accounting, Corporate Finance, Auditing, Treasury).
2. Experience in administrative HR (Payroll, Record file, Time keeping system).
3. Highly proficient in the use of Microsoft Excel.
4. French native and English-speaking skills. German is highly valued, and other languages appreciated.
5. Individually Accountable for Results.

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H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.