Administrative Assistant

Our client, a leading global real estate investment firm, is seeking an organized and polished Administrative Assistant in Toronto to support the senior leadership team within their Legal, Leasing, and Operations divisions.

This full-time, permanent hybrid role centers on senior-level administrative coordination and legal documentation.

If you're a proactive and detail-oriented go-getter eager to contribute to a world-class organization, we want to hear from you!

Key Responsibilities:

• Provide senior-level administrative support to the SVP and Managing Director.
• Manage calendars, schedule meetings, book boardrooms, and coordinate travel arrangements.
• Prepare, proofread, and edit documents, reports, and presentations.
• Maintain and update critical documents using SharePoint.
• Process expense reports and support budget tracking and management.
• Review and distribute lease documentation and legal contracts, ensuring accuracy and confidentiality.
• Collaborate with and provide exceptional service to internal teams, clients, and external stakeholders, including tenants, property managers, and leasing professionals.

Qualifications:

• 5–7+ years of senior-level administrative experience, ideally supporting executives at enterprise-level organizations.
• A background in Real Estate, Leasing, and/or Contract Law.
• Proven experience managing executive calendars, coordinating logistics, and executing complex scheduling with efficiency.
• Strong track record of booking travel, managing expenses, and supporting budgeting tasks with strong attention to detail.
• Familiarity with contract and legal documentation workflows, including document review and version control.
• Expertise in editing, proofreading, and developing presentations and legal documents.
• Quick learner with strong organizational and prioritization skills that thrives in fast-paced and high-volume environments.
• Highly proficient in Microsoft 365 (Word, Outlook, Excel, PowerPoint, SharePoint).
• Excellent communication, presentation, collaboration, and client relations skills.