Administrative Assistant

MACOM designs and manufactures semiconductor products for Data Center, Telecommunication and Industrial and Defense applications. Headquartered in Lowell, Massachusetts, MACOM has design centers and sales offices throughout North America, Europe and Asia. MACOM is certified to the ISO9001 international quality standard and ISO14001 environmental management standard.

MACOM has more than 65 years of application expertise with multiple design centers, Si, GaAs and InP fabrication, manufacturing, assembly and test, and operational facilities throughout North America, Europe, and Asia. In addition, MACOM offers foundry services that represent a key core competency within our business.

MACOM sells and distributes products globally via a sales channel comprised of a direct field sales force, authorized sales representatives and leading industry distributors. Our sales team is trained across all of our products to give our customers insights into our entire portfolio.

MACOM is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status or veteran status or any other legally protected status.

Administrative Assistant

Job Description:

As part of a dynamic team, the successful candidate will demonstrate an ability to work independently in delivering a variety of administration services for the MACOM European Semiconductor Centre (MESC) site. The position reports to the HR Director and is responsible for planning, coordinating and delivering administration as well as supporting projects and process improvements.

Specific Duties and Responsibilities include:

• Responsible for administering a variety of human resources programs and policies, including functional operational support, recruitment support, onboarding and ad-hoc projects.
• Support the time and attendance system and generate monthly and quarterly accrual reports.
• Work closely with the HR Team to ensure consistent support of the business and participate in planning for and implementation of HR programs and systems.
• Deal with ad-hoc employee queries relating to annual programmes and general HR policies/procedures.
• Book external accommodation and meeting rooms (if required).
• Build relationships with external vendors such as hotels for the organization of accommodation, conference bookings, meetings, etc.
• Arrange transportation for visitors (from and to airport/hotel/office).
• Arrange refreshments for meetings.
• Facilitate email communications of internal events and meetings.
• Assist in organizing workplace events.
• Organize internal communication events such as CEO communications, site meetings, and employee all-hands meetings.
• Responsible for ordering stationery supplies and employee business cards.
• Provide routine and ad-hoc administration support as required.

Key Competencies Required:

• Dynamic & flexible approach to all situations.
• Strong analytical & problem-solving skills.
• Ability to build strong and effective interpersonal relationships.
• Excellent communication skills.
• Ability to relate well to management, peers, and colleagues.
• Self-motivated / Independent thinker.
• High level of attention to detail and multitasking required.

Qualifications:

• Minimum of 3 – 5 years of administrative experience.
• Demonstrated competency with executive assistant skills.
• Knowledge of company logistics, policies, ethics, processes, etc.
• Demonstrated ability to collaborate with all types of groups/levels of individuals.
• Demonstrated ability to interface with senior leadership and external visitors, including senior customers.
• Must have MS Office competency with Excel, Word, Access, PowerPoint, Outlook, etc.
• BTS assistant(e) de direction or BTS assistant(e) manager.