Tender and Purchasing coordinator officer, Barcelona

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Tender and Purchasing Coordinator Officer, Barcelona

Client: CRAG

Location: Barcelona, Spain

Job Category: Other

EU work permit required: Yes

Job Views: 4

Posted: 06.03.2025

Expiry Date: 20.04.2025

Job Description:

ABOUT CRAG

CRAG is an independent research institution engaged in leading-edge basic and applied plant and farm animal sciences. CRAG is established as a Consortium of the Spanish National Research Council (CSIC), Institute of Agrifood Research and Technology (IRTA), Autonomous University of Barcelona (UAB), and University of Barcelona (UB). The Center is located at the UAB Campus and currently hosts 200 members from across the world.

Research Programs at CRAG (from basic science to applied research using plant experimental model systems, crops, and farm animals) make extensive use of genomic technologies and large sets of genetic and genomic data.

Role

The Center for Research in Agricultural Genomics (CRAG) is looking for a Tender and Purchasing Coordinator Officer under the supervision of the Head of Finance at CRAG. The mission of the Tender and Purchasing Coordinator Officer is to effectively coordinate and oversee all purchasing and tendering activities within the organization. This includes ensuring compliance with established procedures, policies, and regulations, as well as facilitating the achievement of objectives set by research groups and services at the center. The officer plays a crucial role in negotiating with suppliers, advising center users on tender planning, and maintaining a cohesive knowledge-sharing environment. Additionally, the mission involves contributing to the improvement of work methods, processes, and overall efficiency in the field of purchasing and tendering. The officer's efforts aim to support the organization in meeting its goals while ensuring adherence to the Public Sector Contracts Law and internal regulations.

Main Responsibilities:

• Plan and coordinate purchasing and tendering department activities, ensuring adherence to procedures and policies.
• Prepare the Tender Documents according to the Public Procurements Law and publish in the Contractor’s Profile and other official bulletins.
• Supervise contract compliance and track indicators for the purchasing and tendering unit.
• Ensure compliance with internal and external regulations related to purchasing and tendering.
• Manage and coordinate center tenders, facilitating knowledge sharing among team members.
• Evaluate negotiation strategies with suppliers and conduct market analysis.
• Advise center users on tender planning and secure necessary permits for sample import/export.
• Maintain the ERP product database and contribute to warehouse control.
• Collaborate with institutions to improve work methods and processes.

Requirements:

• University degree in Law, Business Administration, Economics, or equivalent.
• Knowledge and management of the Public Procurements Services Platform of the Catalan Government and the public register of contracts.
• 3-4 years of related work experience.
• Experience in SAP Business One will be a plus.
• Experience in a research institute will be positively valued (CERCA).
• Experience in a center with scientific activity and laboratory management is considered valuable.
• Knowledge of procurement regulations and market analysis.
• Excellent communication skills, both verbal and written, in at least Catalan, Spanish, and English.

Skills:

• Strong coordination and negotiation skills.
• Organizational, communication, teamwork, and proactivity skills.
• Database management and analytical skills.
• Problem-solving, proactive, and innovative performance.
• Good working knowledge of all Microsoft Office applications; knowledge of digital envelope and telematics procedures of the Platform PSCP.

Working Conditions:

• Working day: Full 37.5 hours/week.
• Remuneration: Depending on the experience and qualifications provided and framed within the salary structure of CRAG.
• Planned date of incorporation: February 2024
• Facilities for balance work and personal life through teleworking and flexible working hours, 22 days of holidays, 9 free days for personal matters; intensive working hours in summer and on Fridays.
• Good environment and good place to work.