ServiceNow Business Analyst

Descripción del trabajo

COGNATIV is a dynamic global company specializing in Technical Consulting and Software Development. Our head office is located in the USA, with the Barcelona branch serving as a key hub for our innovative projects and collaborative teams, alongside our offices located in India, Serbia and additional teams in the UK and Latin America. We’re seeking a highly organized and proactive Part-Time Office Manager to ensure the smooth running of our operations and foster a productive and engaging office environment.

JOB SUMMARY :

As the Part-Time Office Manager, you will oversee the daily operations of our Barcelona branch office (10 – 15 employees), working approximately 12 hours per week, specifically on Monday, Wednesday, and Friday from 1:00 PM to 5:00 PM. The office operates on a hybrid work model, with 3 in-office days and 2 remote work-from-home days for employees. You will play a key role in managing office facilities, supporting staff, and ensuring compliance with local regulations.

KEY RESPONSIBILITIES :

• Manage office facilities, supplies, and equipment to ensure smooth day-to-day operations.
• Oversee maintenance and repairs, liaising with landlords and service providers as needed.
• Ensure compliance with local health, safety, and workplace regulations.
• Act as the first point of contact for staff inquiries related to office resources and policies.
• Support onboarding of new hires, including workspace setup and integration into the office environment.
• Support offboarding of employees, ensuring all necessary exit procedures are followed, such as return of company property, deactivation of accounts, and organizing exit interviews.
• Organize occasional team events, workshops, and initiatives to maintain employee engagement and morale.
• Track office expenses, negotiate with vendors, and ensure cost-effectiveness.
• Assist in managing invoices and liaise with the finance department on budget planning.

QUALIFICATIONS :

• A Bachelor’s degree in Business Administration, Management, or a related field is preferable but not mandatory. Relevant work experience in office management or administrative roles will also be highly valued.
• Proven experience as an Office Manager, Administrative Manager, or similar role, ideally in the technology or software development sector.
• Strong knowledge of local labor and workplace regulations in Spain.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Exceptional interpersonal and communication skills, with fluency in English and Spanish (Catalan nice to have).
• Competitive salary and benefits package (prorated for part-time hours).
• Private health insurance as part of the benefits package.