Senior Administrative Assistant Marketing & Innovative Solutions

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Senior Administrative Assistant Marketing & Innovative Solutions, Madrid

Client: BeiGene

Location: Madrid, Spain

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.03.2025

Expiry Date: 20.04.2025

Job Description:

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Location: Madrid, Spain

General Description:

Under the direction of the Marketing & Innovative Solutions Director, the Senior Administrative Assistant will be responsible for providing support to the local X-functional team of BeiGene in the country with specific dedication to the Marketing and Innovative Solutions team.

Key focus on purchasing processes, contracting, vendor management, event support, team support, support in development of materials and local internal/external communication assistance.

Essential Functions of the Job:

General Administration:

• Provide general administrative/project management support to the local X-functional team of BeiGene in the country with specific dedication to the Marketing and Innovative Solutions team.
• Support in organization of internal meetings and those with HCPs and partners, including catering.
• Support in management relationships with vendors and service providers.
• Vendor onboarding, contract management and raising POs.
• Support in management of local OPEX: raising POs and tracking of OPEX.
• Assist in onboarding plan for new hires within the Commercial team.
• Assist in cooperation with third parties.
• Conduct clerical duties, including filing, answering phone calls, responding to emails, and preparing documents.
• Assist with travel arrangements for the leadership as backup.
• Any other duties as assigned.

Business Support:

• Support in external live and digital events (congresses, workshops, etc.) in cooperation with local team and/or agencies.
• Assist in cooperation with HCPs.
• Support in preparation of commercial materials according to needs of team coordinated with Marketing Team.
• Support in internal material approval and documentation process.
• Support in congress and conference planning and administration.

Compliance Data Collection:

• Support in Transfer of Value (ToV) data collection, structuring and managing processes and regulations, including support for compliance activities as local declaration/authorization, participation in legal review of agreements with healthcare professionals, hospitals, organizations, etc., and participation in personal data protection implementation.
• Be familiar with the ABPI, IPHA, and Farmaindustria codes as required knowledge.

Education Required:

Relevant degree or professional training in business administration; advanced computer skills required.

Qualification Required:

• Minimum of 5 years’ experience assisting high-level leaders; multiple disciplines a plus.
• Extensive experience in efficiently multi-tasking between business partners and priorities.
• Experience in a dynamic and fast-changing environment.
• Experience in handling highly critical and confidential matters with the highest level of discretion and tenacity.
• Ability to take on increased responsibility as the company grows.
• Ability to work independently in an ambiguous yet fast-paced environment.
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
• Demonstrated ability to relate well with all levels of management and peers, with a positive can-do attitude.

Travel:

Attendance at internal events and team meetings and possibly project-related meetings. Overall, the expected travel is below 10%.

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity, and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback