School Secretary (Substitute)

Descripción del trabajo

BTG Pactual is a leading Brazilian investment bank, providing integrated services in investment banking, asset management, and wealth management. Our firm is committed to delivering excellence and innovative solutions to our clients across a wide range of sectors. With a global presence, BTG Pactual operates in key financial markets, including Brazil, the United States, and other major cities such as London, New York, and Madrid.

Job Description:

We are looking for a highly organized and proactive Secretary to join our team in the Madrid office. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Client Reception: Greet clients and visitors, ensuring a professional and welcoming environment.
• Agenda Management: Assist senior bankers with scheduling and managing their appointments, meetings, and travel arrangements.
• Coordination: Ensure alignment and smooth communication between the Madrid office and other BTG Pactual offices, particularly in relation to cross-office projects and client interactions.
• Administrative Support: Handle general administrative duties including organizing meetings, managing office supplies, and processing necessary payments and invoices.
• Financial Oversight: Assist in the management of office budget, including making necessary purchases, tracking expenses, and ensuring adherence to budget limits.
• Event Support: Coordination with Service Providers and the Events Team.
• General Support: Provide support to the team as required, maintaining a high level of efficiency and confidentiality in all tasks.

Required Qualifications:

• Languages: Proficiency in both Spanish and English is required. Portuguese is a plus.
• Proficiency in Microsoft Excel: Strong ability to work with data, manage expenses, create reports, and organize information efficiently.
• Strong communication skills, both written and verbal.
• Ability to work autonomously and manage multiple tasks simultaneously.
• Authorization to work in Spain.