Programme Secretary (ref. AD/24/12)

Created in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona is a Severo Ochoa Centre of Excellence—a seal that was awarded in 2011.

The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people’s quality of life, while simultaneously promoting the training of outstanding researchers, technology transfer, and public communication of science. Its 29 laboratories and seven core facilities address basic questions in biology and are orientated to diseases such as cancer, metastasis, Alzheimer’s, diabetes, and rare conditions.

IRB Barcelona is an international centre that hosts 500 members and 45 nationalities. It is located in the Barcelona Science Park. IRB Barcelona forms part of the Barcelona Institute of Science and Technology (BIST) and the “Xarxa de Centres de Recerca de Catalunya” (CERCA).

Your Role & Our Team

IRB Barcelona is seeking a Programme Secretary for the Aging & Metabolism Unit. This position provides secretarial support to the different Group Leaders of the unit and its members, by being in charge of different administrative and technical tasks.

Key responsibilities

• Manage travel arrangements and general secretarial management tasks, such us, congresses/courses registration, reimbursement forms, advance payments, web management of the unit, etc.
• Organize visits, congresses and seminars hosted by the Programme.
• Organize Programme meetings and retreats.
• Update/maintain scientific databases and online platforms for the Group Leaders.
• Organize visits for candidates hosted by the Programme.
• Assist in project and grant applications.
• Control expenses on the Programme budget.
• Help with administrative procedures and other related administrative tasks.

You have

• Experience: Minimum of 3 years in a similar position.
• Knowledge: High knowledge of English, Catalan and Spanish. FPII in Secretarial studies or related. Good command of Microsoft Office pack (Excel, Word, etc.).
• Skills: Highly motivated, people oriented, to be able to multitask, strong organisational skills, responsible and the ability to work independently.

You might also have

• Experience: In scientific or educational institutions.
• Knowledge: Bachelor is a plus. Knowledge of science related Databases.

WORKING CONDITIONS & ENTITLEMENTS:

• Working conditions: Permanent Contract. Employed in compliance with Spanish legislation and regulations under a full-time contract. Employees receive the benefits of the Spanish Social Security system covering sickness, maternity/paternity leaves and injuries at work.
• International Environment: The opportunity to join a prestigious international research institution and become a member of our administration team.
• Estimated annual gross salary: Salary commensurate with experience and qualifications.
• Continuous training in a high-quality environment.

HOW TO APPLY & SELECTION PROCESS:

• Deadline for applications: 07/01/2025 (If no suitable candidate is found, the deadline will be extended)
• Number of positions available: 1
• Selection process:
  • Pre-selection: Will be based on CV, motivation letter & experience,
  • Interviews: Short-listed candidates will be interviewed.
  • Job offer: Will be sent to the successful candidate after the interview.

Note: The strengths and weaknesses of the applications will be provided upon request.