Office Manager (Mgs-003)

We are looking for an Office Manager to join our Barcelona office! The Office Manager is our first point of contact for all workers and visitors in our Barcelona office.

You’ll work proactively and be guided by our Head of Finance and the rest of the group's Office Managers.

Knowing how to prioritize tasks, being able to multitask easily, and having the patience of a saint - you’ll need all of these to keep the office running at the high standards our team is used to. This is a dynamic role with the opportunity to shape it into your own.

Your main responsibilities would be:

• Coordinate and Support Events: Organize and ensure smooth execution of both internal and external events.
• Prepare Offsite Meetings: Oversee logistics, from accommodations to on-site arrangements, for a seamless team experience.
• Manage Visitor Access: Oversee temporary visitor access and ensure smooth entry, parking, and transport.
• Streamline Office Supplies: Lead partnerships for essential supplies and welcome packs, catering to team needs across departments.
• Negotiate Service Contracts: Handle office-related provider contracts and optimize tariffs for cost-effectiveness.
• Facilitate Internal Communication: Support efficient communication and document flow within the company.
• Support New Hires: Collaborate with People Experience to ensure a smooth onboarding experience for new team members.
• Handle External Contacts: Manage incoming communications via phone, mail, and visitor interactions.
• Oversee Shipments and Travel: Organize shipments and coordinate domestic and international travel logistics.
• Maintain Office Budgets and Policies: Optimize office expenses and ensure up-to-date policies and databases.
• Manage Company Flat Maintenance: Ensure comfortable and functional accommodations for our team.