Office Manager Junior - Part Time (25 h/w)

Barcelona

This is a part-time position (25 hours per week)

Join our Movement and Champion Restaurant Culture!

At TheFork we believe that the best things in life happen around the table, and we are on a mission to connect the world’s favorite restaurants and the broadest community of loyal diners.

Finding the best dining experience for our Diners community or boosting restaurant performance for our Restaurateurs Partners has never been easier thanks to our signature products:

TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease.

TheFork Manager: our innovative software tool that digitizes restaurant operations, empowering our Restaurateurs to manage bookings efficiently and boost their revenue.

TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app.

At TheFork, we also believe that people truly make the difference. None of this would be possible without our vibrant Forkies community. Our strong core values—Better Together, Ownership, Respect, and Growth—are the guiding principles of everything we do, shaping our behaviors: “Come as you are,” “Dig in,” and “Make it Memorable.”

TheFork leads the restaurant booking market in Europe and operates in 11 countries. Our offices boast a fully international team working together in a flexible, multicultural, and constructive environment that provides everyone with space to grow, both professionally and personally.

Reporting to the Office Manager in TheFork, the Office Manager Junior has a key role in the company to help with office and work events organization and increase the employees’ satisfaction.

We are looking for an enthusiastic, fun, and amicable person that loves to work with people and has exceptional organization and coordination skills.

Key Responsibilities

You will be responsible for the front desk of our Barcelona office:

• Manage the front desk, becoming the welcoming face to our employees, clients, and visitors and will liaise with staff and suppliers.
• Organization and supervision of the general state of the office: meeting rooms, work and common areas, food court, cleaning service, etc.
• Propose improvements and carry out processes and standards of use of the office for employees.

You will be responsible for the day-to-day administration tasks of the company

Parcels/Ordinary Post

• Receiving legal letters and sending them by post or email on behalf of TheFork’s legal department.
• Handling and sending out envelopes/packages.
• Processing shipments requested by the departments of the office.

Be the office travel expert:

• Being in charge of our travel booking platform Egencia to assist our staff: creating profiles, booking travel and hotels, etc.

Management of supplies

• Checking stocks and recurrent orders for coffee, tea, milk, snacks, and other food products.
• Ordering office supplies and consumables.

Security

• Supporting in providing access to employees, visitors, and suppliers.

Others

• Ensuring all sanitary measures established by the company are implemented and followed at all times.
• Managing internal meeting room bookings (e.g. making sure they are all properly set for meetings, helping staff find alternative rooms).
• Managing external meeting rooms if required.
• Ordering business cards for employees.
• Managing family events: ordering and sending presents for important events in the lives of employees.
• Handling daily administrative tasks and financial reporting, while also supporting the accounting department with invoicing and ensuring all purchases are properly justified.
• Being a strong support for the Office Management team on corporate events: afterworks, team buildings, management seminars, global conventions, etc.
• Being creative and proactive in internal communication to ensure all employees have the latest information from the company, through channels such as Slack and email.
• Supporting in employee onboarding & offboarding.
• Contributing to sustainability projects.

The icing on the cake?

You’ll have a direct impact on the office experience for over 300 employees. Your ideas and initiatives will help shape a positive and sustainable work environment, ensuring that well-being remains at the heart of everything we do.

Your expertise in a nutshell:

• Minimum 2 years of experience in the same position in a similar environment and similar sized company.
• You are a detail-oriented, proactive, and problem-solving person.
• You have a positive, friendly attitude and enjoy working in a team.
• Excellent time management and prioritization skills.
• Experience in event organization would be a plus.
• Ability to develop effective working relationships with employees at all hierarchical levels along with good communication skills.
• Autonomous in your work and you like to take initiative.
• Fluent in English and Spanish (Excellent written and verbal communication skills in both languages are a requirement).

What we offer?

• Flexibility and ability to work in a dynamic and changing environment.
• An awesome team (not everybody likes our jokes, but we try our best).
• A Permanent contract (that can be useful in life).
• ️ Flexible working environment (2 days home office per week).
• Competitive fixed salary, bonus, and equity (yes, equity!).
• Lunch vouchers available for each working day (because yes, we like to try our best restaurants).
• International teams - More than 30 nationalities and 16 offices worldwide.
• ️ Highly inclusive working environment.
• ️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel, etc.
• Continuous learning and development programs.
• Free access to the Calm app.
• A program dedicated to help you have the best work/life balance.
• Health insurance fully covered by the company.
• ???? Life Insurance and Disability at no cost to the employee.
• Amazing offices with dining, coffee point on each floor, and leisure area.
• Team building events (we love karaoke. A lot. A lot.).

If you are the right person and you are thrilled to join TheFork don’t miss this chance and apply; we are waiting for you!

We believe that we are better together, and we welcome you for who you are. We endeavor to ensure that everyone - regardless of ability, age, socio-economic & cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, national origin, race, sexual orientation, marital status, or any characteristic protected under applicable law - has the opportunity to reach their full potential. At TheFork, we want you to bring us your unique perspectives and experiences, so we can collectively continue disrupting the restaurant industry and go from good to great.

TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application, interview, or participation in the selection process due to health conditions or disability, please direct your inquiries to AccessibleRecruitment@TheFork.com. Our HR team will review the request and respond accordingly.

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