Office Manager & Executive Assistant

TwinRed is a leading service provider in the digital advertising sector, offering self-service and openRTB capabilities to its clients as well as operating a well established affiliate network. TwinRed has offices in Los Angeles, Luxembourg and Barcelona and is looking for talented and highly motivated colleagues to join their team in Barcelona. Be part of an energetic and dynamic work atmosphere, with offices in the centre of Barcelona, Diagonal.

RESPONSIBILITIES

1. Oversee and take charge of all administrative duties in the office
2. Handle orders of office supplies according to budget
3. Resolve issues with the facilities, such as needed maintenance or emergency repairs by contacting the appropriate contractor/service provider
4. Perform receptionist duties such as welcoming visitors and answering phone calls
5. Assist with office layout planning and office setups
6. Manage and maintain office IT infrastructure
7. Lead the planning and execution of company events, conferences, and team-building activities, including travel bookings
8. Collaborate with TR Recruiter to align office policies and practices with the company’s culture and goals, including onboarding and employee experience initiatives
9. Manage the cleaning and other staff via outsourced/in-house resources
10. Implement and maintain procedures and office administrative systems
11. Manage contract and price negotiations with vendors, service providers and the landlord
12. Assist in managing Health & Safety requirements as per local norms
13. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars and creating reports
14. Suggest improvements to enhance office environment
15. Manage internal and external correspondence on behalf of the senior management as well as mail and courier services for the company
16. Attend meetings with or on behalf of the CEO, taking detailed notes, capturing key decisions, and documenting action items.
17. Report directly to the Head of Operations and Compliance and the CEO.

REQUIREMENTS

1. Minimum 2 years experience as office manager or personal assistant
2. Excellent level of English and Spanish, Catalan or other languages are beneficial
3. Absolute discretion – you may be exposed to confidential information
4. Excellent communication skills
5. Ability to work autonomously and within in a team, in a fast-paced environment
6. Strong organizational and time management skills
7. Must be proficient with Microsoft Office and Google products
8. Attention to detail
9. Budgeting and problem-solving skills

BENEFITS

1. Private health insurance
2. Company MacBook
3. Brand new office with magnificent views
4. Free coffee and snacks

Send your application to career@twinred.com.