Office Manager (English & Spanish), Barcelona

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Client:

Merlin Digital Partner

Location:

Barcelona, Spain

Job Category:

Other

EU work permit required:

Yes

Job Views:

3

Posted:

06.03.2025

Expiry Date:

20.04.2025

Job Description:

Merlin Digital Partner: Your Strategic Talent Partner in the Digital Ecosystem

At Merlin, we are a leading talent acquisition consultancy with over 20 years of experience in the digital world. We proudly support startups, scaleups, and corporates in more than 10 countries, helping them find the talent they need to thrive across 15+ areas of specialization.

What sets us apart? Our strategic analysis of each company, combined with a powerful network of professionals. We dive deep into understanding your business, enabling organizational transformation that aligns with your goals and maximizes growth.

But that’s not all! We also work closely with talented professionals looking to advance their careers. Whether it’s optimizing LinkedIn profiles, updating job titles, or creating the right keywords to boost visibility, we ensure that your online presence truly reflects your potential.

Shake-Up your CV with us!

We are Merlin Digital Partner, a leading IT and Digital headhunting company who stands out from the crowd, boasting over a decade of experience. We've successfully collaborated and played a pivotal role in the growth of industry heavyweights such as Wallapop, Glovo, Banc Sabadell, and Factorial, among others.

Our emphasis lies in people-centric approaches and optimizing the selection processes. Our mission is to revolutionize companies by seamlessly integrating top-tier talent. What sets us apart is our in-depth understanding of each partner, addressing not only their needs but also capturing their essence.

We are currently looking for a Bilingual Office Manager (English & Spanish).

The Role:

As an Office Manager, you will have an integral focus on three key areas: front desk, administrative human resources tasks, and VP assistance. You will be responsible for managing office operations, supporting daily administration, and coordinating project logistics. A proactive, independent, and multifunctional profile is required, with the ability to continuously improve processes and the work environment.

We need:

• Minimum of 5 years of experience as an Office Manager, handling both office management and HR operations tasks.
• Overseeing daily office operations, ensuring organization, maintenance, and efficient functioning of the reception area for a team of 40 people.
• Assist the CEO with daily operations, manage schedules, prepare reports, and handle administrative tasks.
• Coordinating daily tasks: schedules, meetings, and travel for teams and directors.
• Organizing internal events and team activities, both in-person and virtual.
• Controlling office budgets and handling related invoices and payments.
• Supporting the management of the employee lifecycle, including documentation, record-keeping, leave requests, vacations, ensuring legal compliance.
• Coordinating employee onboarding, ensuring a smooth and effective integration experience.
• Collaborating in the implementation of wellness and organizational culture initiatives.

What we expect from you:

• +5 years of experience in digital environment, Start-ups or Agencies (Marketing or similar).
• Strong skills in managing administrative and organizational processes, with the ability to coordinate multiple tasks.
• Experience in event coordination and logistics (digital event experience is a plus).
• Basic knowledge of labor laws and HR practices.
• Proactive attitude, problem-solving skills, and the ability to work in a dynamic and agile environment.
• Excellent communication skills, English and Spanish both verbal and written. Catalan is a plus.
• Ability to work independently and in a team while maintaining an organized and positive environment.
• “Hands-on” approach, willing to be directly involved in all operational tasks.

What we offer:

• Offices in Barcelona Center (100% on-site).
• Opportunities for professional development and growth in an expanding agency.
• A dynamic and creative environment where your contribution will be valued.
• Participation in innovative events and opportunities to contribute to the company’s culture and well-being.

Are you ready for the challenge? Apply now!