LL413 - Event Planner For Conecta Migrants And Refugees

ABOUT US
As one of the largest entrepreneurship networks globally, Bridge for Billions creates, designs, and manages entrepreneurship programs with foundations, corporations, and public entities that have benefited more than 3,400 entrepreneurs in more than 100 countries. Its objective is to facilitate access to entrepreneurial support for all types of entrepreneurs with a common purpose: to boost innovation that solves the problems that truly matter, generate economic growth, and new decent job opportunities. Bridge for Billions, recognized by Forbes 30 Under 30, Ashoka, and Acumen, has worked with more than 100 organizations such as Coca-Cola, Accenture or BMW and institutions such as the United Nations in the development of entrepreneurship programs that support diverse entrepreneurs in the creation of innovative solutions for today’s most pressing issues. In 7 years, Bridge has grown to a team of more than 50 people from 22 nationalities, with headquarters in Madrid, where most of our team is based; an emerging LatAm HQ in Antigua, Guatemala, with a few team members; and a few people based in different places around the world.

JOB MISSION
We are seeking an experienced external freelance Event Planner who is passionate about promoting inclusion and has expertise in organizing large-scale events. As the Event Planner for the Conecta Migrants and Refugees program, you will be responsible for planning and coordinating all aspects of the program's launch events, ensuring seamless execution and a memorable experience for all participants. The duration of the position is 3 months with possible renewal for future events in the program. The first event will happen during September simultaneously in three different locations (Spain, Italy, and South Africa) where the program is being developed.

ROLE & CONTRIBUTIONS
- Conduct research to identify suitable suppliers and venues for event requirements in each country.
- Liaise with the program director and local teams to understand specific event needs and effectively communicate them to suppliers.
- Request quotations from suppliers to establish realistic event budgets.
- Create comprehensive comparative tables to assist in decision-making regarding suppliers and event arrangements.
- Manage event budgets, including fixed costs, variable costs, and taxes, ensuring financial efficiency and accountability.
- Possess knowledge of online purchasing tools to efficiently search for flights, book reservations, purchase materials, and arrange shipping.
- Effectively manage resources, including personnel, money, time, and services, to ensure smooth event operations.
- Maintain excellent communication with the Conecta Migrants and Refugees team, ensuring all stakeholders are informed and aligned throughout the event planning process.
- Coordinate teams and establish contact with suppliers to guarantee timely event setup and execution.
- Possess knowledge of promotional and advertising materials for event setup, dressing, and decor, ensuring alignment with the program's design and image.

REQUIREMENTS
- Proven experience as an event planner, preferably in managing large-scale programs or conferences.
- Excellent communication and interpersonal skills to effectively collaborate with diverse stakeholders.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Demonstrated ability to work remotely and independently, maintaining high levels of productivity and motivation.
- Proficiency in data and information management, with a keen eye for detail and accuracy.
- Experience in budgeting and financial management, including handling invoices and tracking expenses.
- Ability to proactively solve problems and make critical decisions while adhering to timelines and budget constraints.
- Familiarity with online purchasing tools, flight search engines, and logistics management systems.
- Knowledge of promotional and advertising materials, with a creative flair in design and image selection.
- Fluency in English.
- Proficiency in Spanish, and/or Italian.

OFFER AND LOCATION
- Compensation: to be discussed.
- Location:
The role is generally remote with some meetings preferably happening in person in Madrid.
- Start date: As soon as we find the right person.
- Position type: part time. The role requires an engagement of about 6 hours per week for the duration of 3 months.