Junior office manager Barcelona, Spain

Junior Office Manager (Fixed-term contract)

sennder is Europe’s leading digital freight forwarder. In the traditional logistics industry, we are moving fast to digitize and automate all road logistics processes. We move trucks with the power of data to unlock endless and sustainable capacity at exceptional quality. Get to know us better by reviewing our About Us presentation.

We are a growing team looking for an Office Manager in the People department to help us on our journey to revolutionize road freight logistics. The role is located in our Barcelona office.

We value humility and we're as interested in your character as we are in your talent. Please apply, even if you feel you only meet part of our listed criteria. Diversity drives innovation and we offer an international and friendly work environment with an energetic company culture. Just be yourself and maybe you’ll bring something valuable to the role we didn't initially think of.

If you are passionate about taking yourself, sennder, and the logistics industry to the next level; if you are curious and eager to have an impact on how we reach our business goals, then you might be the one we are looking for. Where others see uncertainty, you see opportunities to learn and be proactive, by being a team player and understanding how your personal development matches the company’s growth.

We are looking for a proactive and organized Office Manager to support the daily workflow and operations of our Barcelona office. As sennder Barcelona Office Manager, you will take care of our office and people, organize and manage events, and ensure employee wellbeing while fostering a positive climate in our Barcelona office.

Responsibilities:

1. Support the organizational and daily workflow in our Barcelona office.
2. Act as the primary reference for employees, addressing daily office-related questions and concerns.
3. Ensure office efficiency by planning and executing equipment procurement, layouts, and office systems.
4. Develop and implement office policies, procedures, and standards to streamline operations.
5. Organize and manage team events, including small events or monthly parties and an annual sennder Summer Camp in collaboration with sennder HQ.
6. Maintain a sufficient daily supply of food and drinks for the office.
7. Coordinate office maintenance, cleaning crews, and external service providers, managing communication with vendors as well as internal teams.
8. Support the People Team with any internal communication and engagement activities.
9. Ensure compliance with our internal processes, office policies, and relevant regulations.
10. Assist with managing contracts, price negotiations with office vendors, service providers, and office lease.
11. Maintain and improve supplier relationships, identifying new collaboration opportunities to exceed quality standards.
12. Ensure compliance with Health & Safety policy.
13. Manage office expenses and budgets, ensuring accurate tracking and efficient cost control.
14. Coordinate with the IT department on all office equipment needs.
15. Provide general support to office visitors.

Minimum Requirements:

1. 2 years experience as an Office Manager or Event Manager in fast-paced demanding environments.
2. Able to manage time and priorities in a highly demanding environment, and to positively, proactively and successfully engage with stakeholders at different levels of the organizational hierarchy.
3. Fully proficient in both Italian and English.
4. Open-minded, reliable, self-confident, and resilient.
5. A role model for your work ethic, commitment to excel, and ability to collaborate with a diverse group of internal stakeholders.
6. Preferably advanced Excel knowledge.

At sennder, we want to maximize the individual potential of all employees and reinforce an inclusive culture and environment of continuous learning that empowers people to succeed as a team. In addition to humility, we value commitment, team spirit, and respect to build fruitful collaboration across teams.

Dynamic scale-up with an international team of 1000+ people, 74+ nationalities spread across 11 European offices. With English as our common language, we are able to work together.

Learning and development on the job and with the support of a bi-annual review process, learning allowance, high potential programs, sennder onboarding academy, and internal training.

Various opportunities to connect with colleagues through regular team events and company get-togethers such as our highly anticipated sennder Summer Camp.

Prioritize employee engagement and mental well-being by fostering a supportive environment through the Likeminded platform and conducting regular employee satisfaction surveys.

Vibrant offices complete with healthy snacks, focus zones, and social areas to connect with your colleagues.