HR Assistant-100% Onsite

An exciting opportunity to join MDPI, a pioneer in scholarly open access publishing in the role of HR Assistant.

We are looking for a pro-active and dynamic HR Assistant to join our team. The new role is a permanent and full-time position based in our Barcelona Office.

About the job :

HR Assistant is an entry level position in our team. This position reports directly to the HR Manager and / or Operations Director. The HR Assistant position covers a wide range of tasks and provides the strong foundation for further advancements and more specialized roles.

Responsibilities :

• Screening applications, organizing and assisting in the selection and recruitment processes
• Communicating with all relevant parties within the company to maintain the efficiency of the recruitment processes
• Preparing recruitment materials and taking part in the company promotional activities through various channels
• Maintaining all information in the relevant systems such as HRMS and recruiting software
• Dealing with regular employee requests and questions
• Organizing, compiling, updating company personnel records and documentation
• Maintaining the internal HR database
• Preparing the legal paperwork, such as employment contracts and annexes and related documentation
• Providing administrative support to the employees by providing company information, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents
• Responsible for the employees' life cycle from onboarding to offboarding
• Assisting in payroll preparation by providing relevant data, like absences, bonuses, and leaves
• Reviewing and responding to claims and documentation regarding unemployment, bank inquiries, etc. and consulting with legal counsel when necessary
• Participating in different HR projects and supporting colleagues in higher positions with various tasks

Requirements : Education :

• Bachelor’s or Master's degree in Human Resources or a related field (e.g., HR management, law).

Experience :

Candidates must have 1-2 years of prior work experience in an HR department.

Know-how / skills :

• Strong English and Spanish skills in written and spoken language
• Strong organizational skills and ability to prioritize
• Good communication and interpersonal skills
• Proactive mindset & ability to work in fast paced environment
• Ability to work independently & fast learning
• Basic HR knowledge with aspiration to further develop in the field

What We Offer :

• Competitive salary and bonus system for high performers.
• Benefits Package : Private Health Care Insurance, Gym membership discount and flexible start time schedule.
• Team Building activities.
• Paid Holidays : 24 working days per calendar year in addition to public and bank holidays in Spain.
• Work in a collaborative, diverse, and socially responsible team.
• Prime work location in Barcelona.

Ready to Apply?

We look forward to receiving your completed application. Please submit your cover letter and CV in English.