Finance Administrator

Are you passionate about Finance Automation, cutting-edge FinTech, and ensuring a seamless cash flow in a fast-growing SaaS company? Do you thrive in a high-impact role where you can optimize processes, leverage technology, and make a real difference? If so, we want you on our team!

As Virtuagym continues to scale, we are looking for a Finance Administrator who is eager to revolutionize the way we manage revenue operations. This role is perfect for someone who enjoys working with automation tools, streamlining collections, and ensuring financial accuracy while being part of an international, remote-friendly company. Will you join us in our mission to create a healthier and happier world?

Join a high performing team and make an impact!

We're a passionate, driven team with a strong focus on growth and delivering outstanding results. At Virtuagym, we cultivate a high-performance culture built on dedication, ownership and driving excellence. If you're a self-starter who embraces challenges, thrives in a fast-paced, dynamic environment and keeps going where others might stop, this could be the perfect role for you! In return, you’ll join a team where you can grow, develop, and truly unlock your full potential.

We have a beautiful office in the center of Amsterdam and while we foster getting together to exchange ideas and energy, we are a remote-friendly company. This is a full-time and remote position from Spain where you will be working for our global teams.

What this role looks like

As a Finance Administrator, you will be part of a dynamic finance team that supports our international operations. You will collaborate closely with the VP Finance & Operations, the RevOps team, and other finance & engineering professionals. This is a full-time remote position based in Spain and you’ll be a key team member of our global Finance team.

We are looking for a proactive, detail-oriented professional with a hands-on mentality who thrives in a fast-paced SaaS environment.

Your key responsibilities

1. Own the accounts receivable process, ensuring timely and accurate invoicing, payment processing, and customer account reconciliation.
2. Work closely with Sales, Customer Success, RevOps & Finance teams to help provide a great customer experience for their invoicing & payments.
3. Maintain and improve cash collection processes, ensuring that payments are received and allocated correctly.
4. Support the monthly closing process by ensuring AR transactions are properly recorded and reconciled.
5. Closely collaborate with Automation Engineers to continuously simplify our processes and work towards AI-driven Finance.
6. Assist in the implementation of automation projects to improve billing and collections efficiency (e.g., Stripe, Netsuite, Salesforce integrations).
7. Ensure compliance with financial regulations and company policies related to revenue and collections.

What you bring to the Finance team

1. Bachelor’s degree in Finance, Accounting, Engineering or a related field.
2. 1-2+ years of work experience in Finance, FinTech or a similar relevant role.
3. Strong understanding of invoice processing, collections, and cash application.
4. Hands-on experience with finance systems (e.g., Netsuite, Stripe, Salesforce) is a plus.
5. A proactive, problem-solving mindset with strong analytical skills.
6. Excellent communication skills in English (additional languages are a plus).
7. Ability to work independently in a remote, fast-growing, and international environment.

Would be an advantage if you have:

1. Technical skills & affinity with system automation (RPA, Python, SQL, etc);
2. Experience/affinity with our systems (Netsuite, Salesforce, Stripe).

Important note: please do apply if you meet 70%+ of the criteria. At Virtuagym we hire great people, not just resumes. If you can't check off a few requirements but are a fast learner, we’d love to hear from you!

Here’s why you should join Virtuagym!

• Remote working from Spain, where you will be working for our office based in Amsterdam, the Netherlands;
• 23 paid vacation days per year (based on a full-time contract);
• We provide your home office set-up and hardware;
• The Virtuagym Health Program: access to video-on-demand workouts and meditation through the VG platform and company-wide health & fitness challenges;
• Work from abroad (within Europe) for up to 12 weeks a year with a maximum of 4 consecutive weeks;
• Unlimited access to on-demand coaching with psychologists via chat, phone, or video call through the platform OpenUp.
• Many opportunities for personal and professional growth within the company.
• A fun, healthy, and international work environment made up of over 35+ nationalities.
• We believe in a flat hierarchy with room to take ownership: your voice will be truly heard.
• Organized Virtuagym sports events throughout the year.
• Awesome company events such as New Year's dinners, Summer outings, ski trips, etc.

About Virtuagym

Virtuagym is a leading and fast-growing innovator in the digital health and fitness domain, offering a Software as a Service solution and multiple native apps to users worldwide. We offer coaching and management solutions for trainers, studios, clubs and corporate wellness, all with the vision to make the world a healthier and happier place.

Virtuagym is an ambitious, passionate and multicultural team of talented people who want to create a healthier world for all. We believe in teamwork, challenging each other, being bold and adventurous, working lean, taking care of each other and sharing success. As a scale-up, we embrace our diversity, international character and our flat hierarchy that promotes great freedom, taking ownership and making a true impact. Our talented staff of 175+ employees are based out of two locations: Amsterdam, NL, and Medellin, CO.

Every day with us will be an opportunity to cultivate and evolve your personal and professional skills, as well as to make a significant impact on a global scale. At Virtuagym everyone can grow, whatever background you bring with you. We are not just colleagues, we are friends, willing to help and support each other. By joining us, you become a part of a joyful and energetic team.

Ready to join us?

Please do not hesitate to apply by clicking the ‘Apply for this Job’ button below! We will get back to your application within 10 working days.

For any questions on the vacancy, please get in touch with the recruitment team at [emailprotected].

The hiring process

The hiring process for this role consists of:

1. Screening call with Recruitment
2. Interviews with Finance team members and VP Finance

Once you’ve submitted your application, please keep an eye on your inbox. Please also check the promotion and spam folders to avoid missing any communication.

*Please note that we do not collaborate with third parties to fill this vacancy, so third parties are kindly asked not to contact us about this role.