Facility Coordinator

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Facility Coordinator, 6 hours per week to cover maternity leave for approximately 1 year.

About this role

As part of our Facilities team, you will be working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Facility Coordinator is responsible for ensuring the efficient and safe operation of company facilities, including building maintenance, repairs, and coordination of services. This role requires strong organizational and communication skills, with the ability to manage competing priorities and projects.

Key Responsibilities:

• Maintenance and Repairs: Coordinate and schedule routine maintenance tasks, respond to maintenance emergencies, and oversee repairs and renovations.
• Vendor Management: Work with external vendors, such as cleaners, landscapers, and contractors, to ensure timely and effective delivery of services.
• Facilities Services: Coordinate facilities services, including custodial, landscaping, and security services, to ensure efficient and safe operations.
• Equipment and Supply Management: Determine equipment and supply needs for new buildings or renovations, and coordinate procurement and installation.
• Safety and Security: Ensure compliance with health and safety standards, conduct regular checks on devices, structures, and systems (e.g., fire alarms and air-conditioners), and identify needs for repairs and renovations.
• Cost Analysis: Conduct cost analyses when purchasing new systems or services, and negotiate contracts with vendors.
• Communication: Collaborate with internal stakeholders, including employees, customers, and guests, to ensure seamless facility operations.
• Project Management: Manage multiple projects simultaneously, prioritizing tasks and deadlines to ensure timely completion.

Qualifications:

• Strong organizational and communication skills.
• Ability to prioritize multiple issues and manage competing projects.
• Good knowledge of basic office equipment and facilities operations.
• Experience in facilities management, maintenance, or a related field.
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; associate’s or bachelor’s degree in a related field preferred.

What We Offer

We provide a competitive compensation package, comprehensive benefits, and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients.