Executive Assistant (Retail), EU Stores

You will need to login before you can apply for a job.

Sector: Administration and Secretarial, Distribution and Warehouse, Retail and Wholesale
Role: Assistant
Contract Type: Permanent
Hours: Full Time

DESCRIPTION
Amazon's Retail organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Retail leaders in Madrid.
This position will require superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust are important. The Executive Assistant will act as a seamless extension of Retail's directors and will work closely with other Executive Assistants throughout the organization. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, contributing to key team processes, and helping manage organizational priorities. A successful candidate will help build a positive team environment and establish working relationships inside and outside of the group.

This position is based in Madrid.

Key job responsibilities

1. Scheduling across time zones and management of calendars
2. Organizing domestic and international travel
3. Managing expense report coordination and submission
4. Communicating effectively with teams across Europe
5. Organizing, executing and assisting with team activities, including all-team meetings and social events
6. Tracking and driving completion of key team-wide actions and deliverables, and following up on them
7. Working closely with the Leadership Team to provide support to the organization
8. Identifying process improvements to improve team efficiency and scalability

About the team
You will be joining a team that manages a relevant part of the EU Retail business, as well as key programs. While the leaders with whom you will be working are both based in Madrid, their respective organizations span across EU, and so will your key stakeholders.

BASIC QUALIFICATIONS

1. 5+ years assisting at the executive level in a fast-paced environment (i.e FMCG, Telco or Consulting companies)
2. Bachelor's degree
3. Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, SharePoint, OneNote
4. Ability to handle administrative details independently, while keeping team members informed
5. High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
6. Very strong written, verbal, and interpersonal communication skills
7. Experience with event management
8. Exceptional planning, time management and organizational skills
9. Experience with international travel coordination & expense reconciliation
10. Ability to understand business context, and contribute to shape and define priorities
11. Fluent in written and spoken English and Spanish

PREFERRED QUALIFICATIONS

1. Grace in complex situations, and ability to switch gears at brief notice
2. Work effectively with international businesses, distributed teams, and in multiple time zones
3. Ability to react with appropriate level of urgency to situations and events that require quick response or turnaround
4. Positive, proactive and able to have fun at work and help others do the same

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information.

Company

Learn more about this company

Visit this company’s hub to learn about their values, culture, and latest jobs.