Executive / Administrative Assistant

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

The Global Risk & Compliance Organization (“GRC”) is an independent risk management function, led by the Chief Risk Officer, with the objective of ensuring that American Express operates in a safe, sound and fully compliant manner within all applicable regulatory expectations. GRC creates and maintains the overall risk management framework, performs independent risk management assessments, and monitors applicable risks.

Colleagues at GRC are passionate about our commitment to drive the Company’s goals of growth and progress by creating a culture of risk awareness and proactivity around regulatory matters. By partnering closely with business units across the enterprise, we help deliver maximum value to our shareholders and our customers through effective risk management and oversight activities.

The Executive Assistant will give administrative support to up to three VPs in Global Risk and Compliance, focusing on supporting the Global Financial Crimes Compliance and International Compliance teams. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GRC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.

How will you make an impact in this role?

• Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics.
• Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas.
• Preparing, reviewing, and processing expense reports, in line with company T&E policy.
• Supporting team administration including onboarding for new hires, updating distribution lists, setting up group-wide team meetings, and managing e-mails and correspondence in a timely manner.
• Assisting with timekeeping and payroll duties.
• Ordering workstations, devices and accessories as needed by the team.
• Processing invoices and requisitions.
• Assisting in the management and coordination of compliance-related projects and initiatives.
• Proactively identify and resolve administrative issues and challenges.

Minimum Qualifications:

• Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.
• A keen attention to detail and a sense of urgency in execution and follow-up.
• Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
• A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
• Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
• Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
• Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack.
• Excellent written and verbal communication skills.
• Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.
• Exudes professional maturity.
• Bachelor’s degree preferred.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries
• Bonus incentives
• Support for financial well-being and retirement
• Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• Generous paid parental leave policies (depending on your location)
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.