(Ex-857) | Office Assistant And Pa

At Mad, we embrace the mad scientist persona! How? We question assumptions. We strive to raise the bar. We guess, test, learn and improve!

Our projects are digital, in industries like Dating and VR, among others. Our portfolio continues to grow as we seek out exceptional products and ideas to develop and invest in.

We are proud of our diversity (over 32 nationalities) and believe it is one of the most important contributors to our success.

All applications must be submitted in English.

As Office Assistant & PA you would become part of the People Experience Team. Our mission is to take care of our employees’ needs and help them have the best experience possible by creating a great office environment and different events aligned with the Company Culture for them to interact and form strong bonds.

Short description of the type of ninja we need:

• Team player
• Energetic & agile
• Hands-on - you try everything
• Fast learner & dynamic

Responsibilities

• Give full support to the Office Manager with their daily tasks, like coordinating maintenance of space, managing office supplies stocks, reception, deliveries and shipments, etc., and be their backup when on holidays.
• Support the Executive Team and Founders of the company offering PA services: manage their calendars, organize their travel arrangements, and handle their ad-hoc requests.
• Run basic admin tasks: such as expense reports, budget reports, presenting invoices, and filing.
• Handle confidential information with discretion and ensure privacy and security measures are maintained.
• Give support on planning and organizing in-house or off-site activities, like afterwork events, company trips, celebrations, and conferences.

Requirements

• Professional level of English and Spanish.
• Ideally up to 2 years experience in similar roles (startups will be a plus).
• Excellent interpersonal skills and keen eye for detail.
• Problem Solver with a can-do attitude.
• Be able to work with highly confidential information and handle sensitive matters with discretion.
• This is an office-based position.
• Highly organized and able to manage multiple tasks and priorities according to needs.
• Be proficient in using common office software, such as Microsoft Office and Google Suite.
• Ability to anticipate problems, offer solutions and work under pressure.
• Be a great team player and show willingness to learn and develop skills.
• Previous experience with event management (will be a plus).
• Flexible to adapt to the job’s needs: sometimes work outside normal working hours and do different tasks.

Benefits

• Permanent contract.
• Flexible Bank Holidays. Design your own working calendar with a lengthy consecutive vacation day policy.
• Day off for your birthday.
• Sponsored Gym.
• Beautiful offices with amazing city views, right in the center of Barcelona.
• Frequent company-sponsored events.
• Private health insurance plan.
• Top notch Apple equipment.
• Free lunch at the office.
• Free drinks, snacks & fresh fruit at the office.