Administrative Assistant

Are you a proactive and detail-oriented professional with a talent for organization and a passion for supporting high-performing teams? Our client, a full-service cloud accounting firm, is seeking a Remote Executive Assistant to join their dynamic and innovative team.

This forward-thinking firm offers a comprehensive range of accounting services, including tax planning, bookkeeping, payroll, and more, all designed to help clients thrive in today’s fast-paced digital environment. They pride themselves on providing flexible and personalized solutions that drive client success.

About the Role
As a Remote Executive Assistant, you will provide critical support to the Director and senior staff, ensuring seamless day-to-day operations. You’ll manage schedules, coordinate meetings, and assist with projects, all while maintaining a high level of professionalism and confidentiality.

This is a part-time position.

Key Responsibilities

• Manage and maintain the Director’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Coordinate logistics for virtual meetings, events, and conferences, including agendas, minutes, and follow-ups.
• Conduct research and gather information on various topics as required.
• Monitor and respond to emails and phone calls, ensuring timely communication with stakeholders.
• Assist with client-related projects, including tax documentation collection and follow-ups.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general support to other team members and departments as needed.

Qualifications

• Diploma or degree in business administration or a related field.
• 3+ years of experience as an Executive Assistant, preferably in accounting or professional services.
• Exceptional organizational and time management skills, with the ability to prioritize and meet deadlines.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides).
• Strong attention to detail and the ability to proofread and edit documents accurately.
• Knowledge of accounting software and procedures is a plus.
• Ability to work independently and effectively in a remote environment.

If you’re ready to bring your skills and experience to a growing team and thrive in a flexible remote role, we’d love to hear from you!