Collaboratorium Project Manager ⟶

Collaboratorium Project Manager page is loaded

Apply remote type Campus based locations Barcelona time type Full time posted on Posted 3 Days Ago job requisition id JR1078

Your role / Main Duties and Responsibilities

• Project Management: Schedule, management and follow up of all activities of the Collaboratorium, project and financial reporting.
• Event Organisation: Themed symposium & colloquium, regular seminars series of invited speakers, workshops, and summer schools.
• Communication and outreach: Develop and implement a communication / marketing plan to enhance the visibility of the initiative. Manage outreach activities, including website content, newsletters, reports, and social media presence. Ensure clear and effective internal communication.
• Stakeholder Engagement: Build and maintain strong relationships with internal and external stakeholders and researchers, institutional partners, funding agencies, among others.
• Growth & Sustainability: Identify funding opportunities and contribute to grant writing and proposal development. Develop strategic partnerships to expand the initiative’s reach and impact.
• Administrative tasks: Execute general administrative tasks and contribute to the EMBL Administrative Team operations.

You have

• A Master’s in a relevant field (e.g., Research Management, Public Policy, Science, Business, or Communications).
• Minimum of 5 years of experience in project management within research, academia, or related sectors.
• Ability to work independently and take initiative: Self-initiative, self-entrepreneur, proactive and the ability to work both independently with a minimum of supervision and collaboratively with relevant stakeholders.
• Proven ability to coordinate complex projects.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to ensure that matters are dealt with efficiently, effectively and in a timely manner, paying attention to detail.
• Strong experience in stakeholder engagement and relationship management.
• Excellent written and verbal communication skills.
• An excellent command of English and working knowledge of Spanish.
• Some familiarity with research funding mechanisms and proposal development.
• Experience working abroad or in an international / multi-cultural environment.
• Flexibility, service-oriented attitude, start-up mentality and good judgement.
• Experience in growing initiatives or programs.
• Knowledge of curation of websites, video management and communications / design software.
• Understanding of project management processes.
• Advanced knowledge of Google Suite (Google Drive, Docs, Sheets, Slides) and MS Office (Word, Excel, PowerPoint).

Contract length: 3 years

Salary: Grade 5

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

Enjoy lots of benefits:

• Financial incentives: Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
• Flexible working arrangements.
• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover).
• Generous time off: 30 days annual leave per year, in addition to public holidays.
• Relocation package including installation grant (if applicable).
• Campus life: Free shuttle bus (select sites), on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).
• Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity / parental leave and monthly family & child allowances.
• Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

What else you need to know

International applicants: We recruit internationally and successful candidates are offered visa exemptions.

Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.

How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date.

Closing Date: 26 / 04 / 2025

Make a difference

Whether you're a scientist, IT specialist, accountant or administrator, you'll help us tackle the challenges of improving human health & biodiversity in the face of climate change on a global scale.

Need a visa?

No problem. Our special status enables us to hire talented individuals from across the globe. So far we have 76 nationalities. We would love to make it 77!

What to expect from our recruitment process

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