Business Administration Assistant

BACKGROUND

Ink is an innovative IT company based in sunny Alicante (Elche), Spain. The company's diverse product portfolio delivers Passenger Service technology for the travel industry across three channels - Desktop, Mobile and Self Service - from our Cloud Platform.

We provide mission-critical products and services to several international aviation clients and our systems have handled over 50 million passengers for over 100 airlines in airports all over the world.

We are looking for a dynamic Business Administration Assistant to support our team ensuring our office is always one step ahead. You’ll support the VP of Business Administration, helping our office run like a well-oiled machine.

Key Responsibilities

• Office Management & Organisation: Manage clerical tasks such as scanning, copying, printing, and filing, while maintaining a high degree of accuracy.
• Assist in the organisation of internal and external meetings and event bookings.
• Organise and set up catering including: making coffees, clearing meeting room, helping out with the catering, for meetings and events held internally.
• Keep office supplies and Ink stock organised and the office functioning smoothly.
• Departmental Support: Provide adaptable support across various departments, such as Hardware and Finance, adjusting priorities as needed to ensure efficient operations.
• Communication & Coordination: Act as a liaison between teams and external partners, facilitating clear communication and seamless operations.
• Travel & Logistics: Organise travel and accommodation ensuring accuracy and timeliness.
• Manage the coordination of incoming deliveries and oversee the front desk, including welcoming visitors and contractors.
• Asset & Inventory Management: Track hardware, maintain accurate records in spreadsheets, manage office inventory, and coordinate with suppliers and contractors to keep stock levels well-maintained.
• Prepare hardware and consumables for customers which involves boxing and labelling equipment and tracking orders.
• PRL support duties as required.

Skills, Experience, and Requirements:

• Minimum of 3 years of administration/business support experience in a fast-paced environment.
• Proficient in Google Workspace (Docs, Sheets, Slides, etc.) for managing data and documentation.
• Excellent communication and collaboration skills, with a strong ability to work within a team.
• Strong attention to detail and organisational skills; accuracy is critical in tasks like booking travel and updating records.
• Fluency in both English and Spanish is essential, as you will be interacting with customers and suppliers in both languages.
• Ability to adjust priorities quickly and efficiently as tasks and needs change throughout the day.

Why You’ll Love Working with Us:

• Join a dynamic, forward-thinking team that values precision and adaptability.
• Play a vital role in supporting mission-critical solutions in the global aviation industry.
• Enjoy a vibrant office environment where no two days are the same.
• Enjoy a pet-friendly environment with our small office dogs that bring extra warmth and cheer to our workplace.

We encourage applications from anyone regardless of age, race, sexual orientation, physical ability or gender.