Alliance Manager (Italy & Iberia)

Descripción del trabajo

We are seeking a proactive and highly organized Executive Assistant to support our Founder in the daily management and operations of the company. This pivotal role involves optimizing workflow, managing diverse responsibilities, and enabling our Executive Chairman to focus on strategic growth and business expansion.

If you thrive in a dynamic, fast-paced environment and excel in communication and organizational tasks, we’d love to hear from you.

Tareas

1. Agenda & Email Management :

• Manage and coordinate the founder schedules, meetings, appointments, and events.
• Handle travel arrangements, including reservations and logistics.
• Screen phone calls and manage communications with stakeholders.
• Draft, review, and send emails and correspondence on behalf of the founder.

2. Project Management :

• Prepare presentations, reports, and documents for meetings.
• Assist in planning, executing, and tracking special projects.
• Coordinate internal and external meetings, including agenda preparation and minute-taking.
• Work with various departments to align projects with company goals.

3. Client & Vendor Relations :

• Foster relationships with key clients, partners, and vendors.
• Coordinate meetings with external stakeholders and ensure effective communication.

4. Financial Management Support :

• Collaborate with the financial team to coordinate accounting tasks.
• Prepare expense reports and manage office supplies.
• Monitor and report on expenses and relevant transactions.
• Create, prepare, and update all investment records from recent years to maintain detailed control and track the evolution of the investments.

5. Special Team Arrangements :

• Coordinate travel for remote employees attending monthly team meetings in Madrid.
• Help organize monthly team events and annual company gatherings.

Requisitos

What We’re Looking For :

Ideal Candidate Profile :

• Education : Degree in Business Administration, Communication, or a related field.
• Experience : 2-3 years in a similar role, preferably within a startup or dynamic environment.

Skills :

• Proficiency in Microsoft Office Suite and project management tools.
• Exceptional written and verbal communication skills in both Spanish and English (critical for engaging international stakeholders).
• Outstanding organizational, time management, and multitasking abilities.
• Professionalism and ability to interact effectively with internal and external partners.
• A proactive mindset and the ability to work autonomously.

Beneficios

What We Offer :

• The opportunity to work closely with visionary leader in a fast-paced, growth-focused environment.
• A collaborative, inclusive, and dynamic company culture.
• Exposure to strategic decision-making processes and business operations.