Administrative Assistant (ref. AD/24/11)

Created in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona is a Severo Ochoa Centre of Excellence—a seal that was awarded in 2011.

The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people’s quality of life, while simultaneously promoting the training of outstanding researchers, technology transfer, and public communication of science. Its 29 laboratories and seven core facilities address basic questions in biology and are orientated to diseases such as cancer, metastasis, Alzheimer’s, diabetes, and rare conditions.

IRB Barcelona is an international centre that hosts 500 members and 45 nationalities. It is located in the Barcelona Science Park. IRB Barcelona forms part of the Barcelona Institute of Science and Technology (BIST) and the “Xarxa de Centres de Recerca de Catalunya” (CERCA).

Your Role & Our Team

IRB Barcelona is seeking an Administrative Assistant to join the Finance & Purchasing Department.

Key responsibilities

• Processing invoices from suppliers and charges of other institutions
• Allocating costs to projects
• Dealing with suppliers with regard to balancing accounts, claiming invoices, providing payment information, etc
• Issuing invoices and managing payment of the same
• Providing general support for the other members of the team

You have

• Experience: A minimum of 1 year in a similar position: Administrative support in Research Laboratories or Finance and Purchasing Department.
• Knowledge:
• FP in finance, Accounting, Business or Administration
• Advanced SAP Business One user
• Good command of English
• Advanced User of Microsoft Office package (Word and Excel)
• Skills:
• Teamwork skills
• Good organisational, planning and multi-tasking capacities
• Results-oriented person
• Ability to work under tight deadlines

You might also have

• 3 years of experience in a similar position
• Experience in international environments

WORKING CONDITIONS & ENTITLEMENTS:

• Working conditions: Permanent Contract. Employed in compliance with Spanish legislation and regulations under a full-time contract. Employees receive the benefits of the Spanish Social Security system covering sickness, maternity/paternity leaves and injuries at work.
• International Environment: The opportunity to join a prestigious international research institution and become a member of our administration team.
• Estimated annual gross salary: Salary commensurate with experience and qualifications.
• Continuous training in a high-quality environment.

HOW TO APPLY & SELECTION PROCESS:

• Deadline for applications: 07/01/2025 (If no suitable candidate is found, the deadline will be extended)
• Number of positions available: 1
• Selection process:
  • Pre-selection: Will be based on CV, motivation letter & experience,
  • Interviews: Short-listed candidates will be interviewed.
  • Job offer: Will be sent to the successful candidate after the interview.

Note: The strengths and weaknesses of the applications will be provided upon request.