Administrative Assistant

For one of our main IT customers based in Barcelona (Gloriès), we are looking for an Administrative Assistant who can navigate and change directions quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.

You must have strong communication skills, along with a professional demeanour and a desire to remove barriers to ensure success. You must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through. You must have high integrity and be able to handle confidential information appropriately.

General Data :

• Type of contract : Indefinite
• Hours : 09:00h - 14:00h (20 hours)
• Location : Barcelona, Spain (on-site, work from office)
• Start Date : ASAP
• Salary range : 10.000€ gross / year (equivalent to 20.000€ gross / year full-time)

Key Responsibilities :

1. Be the first-point-of-contact for all group administrative needs regarding the site.
2. Be the bridge between the office and building reception desk for helping to resolve potential office issues.
3. Support to new hires to settle into the site from their first day in the office; welcoming, explain how the site works, provide their assigned hardware and desk assignation, Health care program, life insurance, perks...
4. Help non-Spanish speaking employees with punctual language translation needs (Spanish – English).
5. Asset Tracking – Update and maintain hardware list.
6. Morale & Team Event Planning, including catering reservations and logistics.
7. Communications to the team regarding the site.
8. Office space usage: drive the organization of parking spot reservations and meeting rooms, signs, posters around the office.
9. Manage and prioritize the calendar for the site with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments: anticipate team events, expected visitors…
10. Office supplies, beverages tracking.
11. Reception of packages for the site employees.
12. Reception of visitors, help with the temporary pass reservation into the building, welcome, guide them to the office floor, WiFi set up.

Candidate Profile and Qualifications :

1. Must have English proficiency and Spanish native level.
2. Strong verbal and written communication skills.
3. 2+ years demonstrated administrative experience in a fast-paced environment.
4. Experience working within a global organization across multiple time zones.
5. Detail oriented with strong problem solving and troubleshooting skills.
6. Strong cross-team collaboration & organizational skills.
7. Ability to be flexible and work quickly and efficiently.
8. Ability to react with appropriate urgency to situations and requests.
9. Must be able to maintain confidentiality and use discretion and judgment at all times.
10. Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
11. Proficiency with Outlook, Word, Excel and / or PowerPoint.

Are you highly organized, collaborative, have an extreme level of attention to detail and are looking to be part of a fun highly energetic team? – then this job is for you!!!!

Please, attach your CV in English.

Thank you.